PRESTON HILLS HOMEOWNERS ASSOCIATION

PHHOA June 2010 Board Meeting

June 7, 2010

Members present: Goldie Carlson, Peggy Marquart, Paul Woodson, Ken Dekker, Rick Wolfenbarger

Members absent: Susan Muehleisen, Kathy Wester

An agenda was presented. Minutes of April and May had been e-mailed to each board member and a few corrections were inserted. The April minutes were approved after corrections. The May minutes were accepted as corrected.

In the absence of the treasurer, Peggy presented Kathy’s financial report, which was approved as presented.

All street lights are in place . Goldie’s efforts are much appreciated. Rick has been responsible for replacing bulbs.

The entry marigolds which were just planted are poor specimens and not sufficient to make an impact. They need to be clipped and additional ones inserted. Peggy has called Neal at Western Lawns several times about the time line to begin on the entry, and about the marigolds, with no response. Paul noted that several dead bushes also need removed. We have paid the deposit of several thousand dollars on the new entry landscape with no work being done. Goldie will call about the flowers which look really bad. Peggy will also call the office of Western Lawns about the entry and notify someone in addition to Neal Roberts.

Paul reported that four curb-side sprinkler heads need to be replaced and Mark Marquart doesn’t feel comfortable working on Rockwell with the traffic. It was decided to contact Globe, who installed the original system, to do the repair. Ken made a motion to have the work done, with a maximum of $250. Motion passed.

The four trees which have been donated by David Yost still have not been picked up for planting by Western Lawns. Peggy spoke with David Yost this past week who said the offer has no time limit. Since April, Western Lawns has not made the contact to pick them up from Yost. It was suggested that perhaps we should wait until the fall to plant since Western Lawns has waited so long.

Peggy reported on the two lanterns on the island which Alliance Electric was hired to install an outlet at the base of each lantern and to move the two spotlights back 10 feet in order to enlarge both entry flower beds. The spotlights were moved and the outlets installed, but the outlets are not working. No bill has ever been received. E-mails have been sent to each board member as the confusion of this project increased.

Several board members met at the entry with Marvin Rogers (?) with Okie and a City employee who told us the spot lights had been moved onto city right-of-way and should never have been done. A 20 inch gas pipeline runs along Rockwell near the flower bed. No permit had been granted. So we would be required to place the spot lights back to their original position. Peggy contacted Alliance who said they didn’t need a permit and a duplicate charge would be made to restore the lights. Peggy then contacted Marvin who said anyone who has a license In the State of Oklahoma knows a permit is needed before digging. Alliance did agree to replace the lights back to the original position with an additional charge of $93 for labor rather than the full amount.

After meeting with the City and Okie, they marked all the utility lines. Mark Marquart walked it off and made a drawing for our records. Note: The City employee said they were prohibited by federal law to print out the outlines of utility lines, due to security concerns.

Goldie noted that we had not decided on the shape for the new flower beds but Western Lawns has spray painted an outline several weeks ago. Peggy reported that she had told Neal that we wanted to be there when they sprayed any outline and we didn’t want them to start without our approval. The north side is different from the south side because of the position of the sun on each and the plantings perhaps should be different. The big trees in the shaded planter boxes should be trimmed. The vine covering the brick behind the enlarged planter needs to be removed.

Paul suggested that perhaps we ask for our deposit back from Western Lawns since they are not going forward with our plan. Neal had said the plants were already ordered and needed to go in the ground, but that evidently wasn’t the case since nothing is in the ground. It may be too late to do the planting. Goldie has been working on the seasonal color and Neal was supposed to get back with her to decide on the color for the island, which wasn’t done, and very poor specimens were planted. It was decided that Peggy would include the seasonal color in her conversations with Neal and note that we were supposed to have had a choice. The customer’s ideas should have been respected. They have had our deposit for a couple of months with no work being done.

Yard of the Month: Kathy has asked for e-mail suggestions by Sunday night. She will return on Monday and will count the votes and notify us of the decision.

Goldie asked for suggestions for the annual meeting agenda. Rick was contacted by Tuttle about the meeting room who thought they should have contacted Goldie. Goldie did obtain a contract from Tuttle with designated schedules for our meetings. We reviewed the items to be included in the agenda, one of which was our contract with Western Lawns which runs from January through December, at which time we have the option to choose another contractor. The annual meeting has been changed to August to coincide with the audit and terms of board members . Board members will give reports on their projects. Suggest that covenants be reviewed by homeowners and put that in the newsletter and note it in the book. The book needs updated before we give them out. Include the upgrade as an on-going accomplishment. Website needs updated, remove any cell phone numbers. Money drawings at annual meeting will be one for $50 and one for $100.

Ken will wait until after annual meeting to make contacts. A one-page insert of corrections to the book can be made and inserted in the newsletter.

Peggy notified the board that after the annual meeting she will resign due to re-occurring health issues. Rick, Kathy, and Susan will be ending their terms. Goldie would like to continue as President for continuity. Efforts need to be made to recruit nominees to serve on the board.

Motion was made and carried to adjourn.

Peggy Marquart, Secretary

PHHOA May 2010 Minutes

All board members being present, the meeting was called to order by President Goldie Carlson.

Minutes from April were not complete, so Peggy will transcribe and put them on line after approval.

Goldie gave officers’ names to be put on our website.

Kathy gave the treasurer’s report: The Browns paid $550 through the abstract company, due to refinancing by the purchaser. Two more remain: The Hollis family and the Hills. Hollis owes $2,300 and $500+ from the Hills. Invoices will be mailed May 30^th for annual dues. Goldie will print the letters for insertion. 81 letters for Sections 2 and 3. 38 for Section 1. Two separate letters. The notice of the annual meeting will be a separate letter. A note to mark the date of the annual meeting, August 10^th, will be included. Kathy will design an insert for the annual meeting notice, with updates of the most recent homebuyers. The Treasurer’s report was approved.

Rick will replace an entry light.

Peggy has e-mailed Neal Roberts’ schedule for starting the entry update. Neal is supposed to notify us when they mark the new outline, which had to be changed due to an inappropriate move of our spotlights by a licensed electrician who did not check for underground wiring and/or utility lines. Several board members met at the entry with Neal Roberts and Melvin King of OKIE who advised us we cannot go west of the brick wall, so we’ll curve around the corners to the east instead of extending west. The new plan will be similar to the original plan.

The electrician has not submitted his bill yet. Alliance Electric has not contacted any of us. Neal said this could be a negotiating item for moving the lights back to their original position. Neal will send his new plan to us for approval and Peggy will forward the info to each board member.

David Yost has his donated trees ready, but Neal Roberts has not made arrangements yet to pick them up for planting.

Yard of the Month nominations will be e-mailed to Kathy within the next three days and she will notify the board of the winner. TLC will give us five more gift certificates for the winners. There was discussion about how late-blooming things are this year, but we’ll go ahead with what is available.

Goldie reported on the street lights. Installation is delayed due to OKIE mis-marking and then there was a gas leak by Goldie’s house. Kathy’s experience: OG&E can only mark from the meter to the main, and that usually isn’t in anyone’s yard. ONG had a big lawsuit and now won’t pay OKIE for marking, so now OKIE does not mark. Flexible yellow piping is now used. Sewer lines also won’t be marked within the yards. There are two remaining lights to be installed.

Because of a conflict for our meeting schedule at Tuttle , we will meet at Kathy’s house on Monday, June 7^th.

Paul reported on his conversation with Tuttle about having our annual meeting there. They will mail us a contract to use the amphitheater at the entry, August 10^th.

Ken suggested getting an agenda ready for our next meeting. Each board member will have input. Introduction of board members; accomplishments; what’s in the mill; treasurer’s report; audit done; possibility of discussing raising dues or not, but after what’s been accomplished; hopefully the lights will be in and the landscaping will be complete by the time of the meeting; board member prospects. Letter needs to be mailed by July 23, according to by-laws. Letter will include proxy, request for board nominees, etc., “willing to serve”. Western Lawns’ expenses, went through RFP process, all our efforts which were needed – insured, negotiate items, timing – make everyone aware of what is being done. Possible drawing, or not, due to tight bank balance. Talk about TLC’s contribution. Welcome wagon. Stress all our positives. Remind them of covenants. Maintain the integrity. Garage sales;

Ken has given the books to our new neighbors. He will also provide the notices for the garage sale by making a plat He has received a few calls so far. The ad will run on Thur-Fri-Sat.

There being no further business, the meeting was adjourned.

Peggy Marquart, Secretary

April 2010 PHHOA Minutes

Board members present: Goldie Carlson, Susan Muehleisen, Paul Woodson, Peggy Marquart , Kathy Wester.

Picnic: under budget $250 (86.67) borrowed cooker from Gary who received a TLC $50 gift certificate. We have one more certificate remaining. Lots of positive comments at the picnic. One negative was that students at Tuttle are using our flower planter box to smoke because Tuttle won’t let them smoke on campus. There are too many risks to pursue. Whoever sees a problem should take care of it at the time, instead of assigning it to a board member.

Minutes for March: Country Hollow should be added. A motion was made and seconded that the minutes be approved after this correction. Motion passed

Kathy put money into the checking account from the money market since expenses will be due shortly . Brown’s home – a realtor called Kathy to remove the lien for nonpayment of the required homeowners dues. The property had sold some time ago, but since it’s being refinanced, the mortgage company will assure that the dues are brought up to date, at which time Kathy will remove the lien. The treasurer’s report was approved.

A tree has fallen near the pond and a homeowner had called Rick who looked at it, got a bid from WL who thought it may be dragged out and about $400 ,maybe less. Some homeowner has been trimming some of the trees. Rick suggested that we continue to monitor until it becomes more serious. The common area still has not been sprayed. Goldie has called Neal twice about it who came down and checked it. Pre-emergent was supposed to have been put on last fall. Neal said he had it on his list.

The latest e-mail from Neal says he’s ready to go on the landscaping after we call him to set up an appointment where he can put everything in writing. Neal will pick up the free trees from David Yost, and we don’t have a cost for that as yet. The adjustment on the sprinkler bid should be addressed since Neal said it should be minimal because we already have a system. Peggy will get with Neal to confirm everything.

Goldie thinks one tree should be behind Susan’s near the concrete slab and she will spray paint the location, one in the front of each of the common land areas that can be seen from the street: Country Hollow near the picnic area and the common land between Crawford and Zelten. Paul will stake the area for the tree. Susan’s neighbor will help water. 15 to 20 feet off the curbs. Paul suggested that Monte knows about it and check with neighbor (Raffs) to confirm they will water it before it is planted there. Peggy will call to see if they agree. Goldie has shoots from one of her trees which she will root and have ready for planting. Susan will use PVC pipe to mark her locations.

Yard of the Month – May 15^th will be the first award. Susan will ask Linda at TLC for five certificates. So next month will be the actual start. Goldie has the sign. She thinks the signs are difficult to read, but they’re okay, but the one on Rockwell for the garage sale is probably too small. We still have the vinyl one to use with it. Goldie can get a big one for half price - $33 each for frame complete – landscape or portrait – square would be more. A 30 x 24 would cost $75, but half price if we buy two. The ones on Rockwell should be larger. There was discussion about visibility and color and location. It’s important to include “neighborhood”. ( Also had discussion about newspaper ad and the wording. Rick will construct the ad and contact the newspaper on the garage sale for the 14^th & 15^th of May). $622 was total on the signs. Added YOM sign. We are not tax exempt for sales taxes ( $48.07). Paul noted that location for storage should be determined

Goldie reported on the lights. OG&E will supposedly begin on April 26 and finish April 30. We have acquired the contractor who will probably bore underneath because the machine goes under the tree roots and sprinkler pipes so we won’t have any damage. One entry light bulb needs to be replaced by Rick.

Paul noted the covers on the island lantern outlets which will be good protection. Peggy reported we still have no invoice from Alliance Electric for moving back the two spotlights and creating the two island outlets. No contact whatsoever for information on who they should mail the invoice to.

Welcome Wagon report was made by Ken who still has two remaining directory sets. The books have been a great success. He’s had one call on the garage sale.

Kathy suggested at the annual meeting to have an update for the directory and she’ll have more current information after the dues statements are sent and returned. She will prepare them and will work with Ken. Paul has been negotiating with Tuttle for an available room for the annual meeting. August 10^th is the projected date. At the time of the annual meeting, we’re hopeful that the audit will be finished, landscaping will be finished, street lights complete, so funds will be depleted by June 30^th which is the end of our fiscal year. Our letters need to be mailed by July 24^th or 25^th. Peggy will do the envelopes and Goldie will write the letter. Peggy has records of previous meetings.

Ken said house in the cul-de-sac by him sold within a week. ZILLOW.com is source for home sale information. Gives views of the houses.

Motion was made and seconded and approved to adjourn.

Peggy Marquart, Secretary

March 9, 2010 Minutes of PHHOA

Members present: Goldie Carlson, Susan Meuhleisen, Kathy Wester, Peggy Marquart, Paul Woodson, Ken Dekker, Rick Wolfenbarger

Minutes of the February meeting were approved with the addition of Goldie’s report on the status of streetlights: “Progress set back a little due to the storm and ice. Another easement is needed from Fitzhughs because of sprinkler pipes in Nguyen’s yard.”

Treasurer’s report given by Kathy Wester. $ 27,495.44 in checking and savings after bills were paid. Approved unanimously.

Weeds in the common area have not been treated. Peggy met with Western Lawns’ Neal Roberts and Jeremy Lake of Mr. Electric to get cost estimate on moving the entry spotlights back ten feet so that the flower bed reconstruction could begin. An e-mail from the electrician will be e-mailed to the board members. A new box with post will be needed in the common area by the picnic area, leading probably from the residence to the east of the common area. OG&E Will charge about $1.50 extra per foot for wiring if we decide to connect electricity to the two lanterns. The two lanterns in that area were cemented closed, so will have to be opened to check if wiring is present. Working with OG&E, laying extra wire in the picnic area will be “in the thousands”, plus moving two big spots at entry, island electric outlets, etc. May be cost prohibitive. Neal said any new trees we put back there will be a problem due to no available water. Paul volunteered to put the four trees from the entry in the common area if someone will dig them and deposit them in the appropriate area, if we choose to go that route. Linda Horn of Total Environment said to make sure soil supplements are used when moving the trees due to our bad soil conditions. Make sure that is in the estimates. Paul has removed the posts from the north end of the common area for easier entry. Ken Dekker, electrical engineer, will help with the electrical, if needed.

Goldie is still negotiating with OG&E due to more of their rule changes. All sprinklers have been flagged. All lights have already been approved and prepaid. A new form “Conditions for Construction or Installation of Electrical Facilities” is required with signatures of specific homeowners. She will check again with OG&E concerning possible installation by contractors instead of OG&E employees. Goldie is waiting for a call from OG&E before she can proceed.

As soon as we get electrical pricing for the entry, we are ready to go on the entry flowerbeds. Neal said since we already have the sprinklers in, it will be minor to move some, if any. By unanimous vote, we agreed to vote by e-mail after receiving their proposal so we can get started before the next meeting.

Goldie gave a report on the proposed signs for the various functions held by the association which will be displayed on each occasion. Samples of the artwork and pricing were distributed and discussed. Three signs and frames will cost approximately $452.94. Discussion followed, including font size, color combinations, inserts, printing on both sides, location of wording, etc. A new “Yard of the Month” sign will be discussed for next year. Ken volunteered to print flyers for the picnic and garage sale. Paul will visit with Tuttle about location for the annual meeting. Ken made a motion and Rick made a second that Goldie be allowed to finalize the format e-mail for approval and proceed before the next meeting. Approved.

Our tax status was discussed. We have a federal ID number, but not a state exemption, for tax purposes.

The picnic will be Sunday, the 11^th of April. Susan will prepare flyers and board members will distribute the weekend of March 26^th with RSVP date of April 8^th. Paul and Peggy and Goldie will donate tables for use. Kathy will bring card table and name tags. We will each bring two bags of ice. Our budget is $250 for the picnic. Section 1 is included.

Ken has two people left who should receive books. Larry and Sonde McLaughlin at 12709 ____and Grimes have not yet moved even though it’s sold. Kathy will prepare inserts of corrections to Homeowners lists for presentation at the annual meeting, so they will be current after the dues are collected.

Kathy discussed the garage sale date being related early enough for appropriate preparation. Perhaps bring up the subject at the picnic on April 11^th which would give plenty of time , or ask the people who put them on and who would have the most interest. They are almost always in May. Ken suggested picking one date only and avoiding too many conflicts. We’ll have the garage sale flyers ready.

Ken spoke with an appraiser who said that Preston Hills neighborhood is doing very well, turnover is good, and appraisal values are holding up.

Paul reported a beaver in the pond again. Animal control has been out several times for the creek. At least one large tree is down in the pond which needs attention. Josh ___ could be contacted to remove the tree or Western Lawns could remove it. A lot of trash is now against the drainage exit. We need to contract with someone to take care of these items, including releasing us from responsibility. Goldie could call Josh who says he’s bonded. Paul wants us to be protected. Goldie wants Western Lawns to take care of it. Rick will call them, and remind them that the common land has not been treated for weeds. The cheapest and easiest to get it out of sight.

The City was on Country Hollow today patching the asphalt. Paul had written a letter of request to the City for repairs.

Ken said the Master Gardeners are selling trees for $10 if anyone is interested. Susan says the greenbelt needs more trees. Paul said some pines could be put in the common areas. Kathy says a weeping willow should be planted, growing fast, cage protected, watered, gives good coverage.

The loblolly pines which have been offered need a trailer to be moved. Western Lawns could be asked to pick them up because they have said they would plant them when we decide where they should go. The picnic area doesn’t have a watering system. Peggy asked that everyone e-mail her to say where they want them. 128^th by Crawfords about 25’ behind the new street light, on common area behind Susan’s house, in common area behind Paul’s and Goldie’s homes. Wherever we put them should have available water in some form.

The meeting was adjourned.

Peggy Marquart, Secretary

PHHOA BOARD MEETING MINUTES

February 9, 2010

Members attending: Goldie Carlson, Kathy Wester, Susan Muehleisen, Paul Woodson, Ken Dekker, Peggy Marquart.

Member absent: Rick Wolfenbarger

Minutes from January were reviewed; “OG&E” was inserted to clarify a sentence, and approved unanimously.

Minutes from August 2009 were reviewed and belatedly approved unanimously.

Kathy presented the Treasurer’s report which was approved unanimously. The bank balance is $28,214.34. Depending on the expenses of updating the entry, relocation of trees, upgrading sprinkler system, we would have a balance of $3,000, approximately, before revenue begins in July from dues. We discussed the importance of having a cushion, and of whether or not to raise the annual dues $25 or $50. Our intent is to maintain the neighborhood to attract interest and buyers, in addition to having a visually appealing setting for our residents.

The improvement to the entrance is ongoing with contacts with Western Lawns and Urban Development. The bids were compared and discussed. Peggy will contact Neal Roberts with Western Lawns to request clarifications on his bid. She will ask if WL has electrical subcontractors, and if so, to get estimates on updating the entrance lighting and possibly the picnic area.

Paul wrote a letter to Councilman Ryan requesting that our neighborhood be placed in line for consideration of street improvements, which Goldie read to the group. At the time of this meeting there had been no response.

As the Welcome Wagon chairman, Ken has purchased a few books on various subjects to be offered to new homeowners as they arrive.

Susan reported on possible dates for the picnic – April 11^th or 18^th. She will contact Gary ___ to see if either of these dates will work for him.

Goldie will work on signage for our various events: garage sale, annual meeting, picnic, etc.

There being no further business, the meeting was adjourned.

Peggy Marquart, Secretary

PHHOA BOARD MEETING MINUTES

January 19, 2009

The meeting was held in the home of Goldie Carlson with all members present: Goldie Carlson, Ken Dekker, Paul Woodson, Kathy Wester, Susan Muehleisen, Rick Wolfenbarger, and Peggy Marquart.

Goldie called meeting to order. Minutes of the last meeting were approved as written.

The treasurer’s report was given by Kathy Wester, with a total of $28,822.82 in checking and savings. We had earmarked $10,000 for landscaping, which is included in that total. Peggy moved and it was seconded that the report be approved. Unanimous.

The common ground maintenance contract has been signed with Western Lawns.

The posts in the common area will be removed by Western Lawns at $30 per hour, when the weather gets warmer. Paul and Darrell will help by soaking the ground a day or two before. The time spent will depend on if it’s done manually or with a post-hole digger.

Peggy presented the proposals from Urban Lawn and Western Lawns on the materials and labor for expanding the north and south entry flower beds in front of the stone/brick “Preston Hills” signs. Urban Lawns and Western Lawns presented 3 bids: one with brick edging, one with stone edging, and one with steel edging. We eliminated the steel edging bids. Copies were passed around to each member for review and discussion. It was decided that each board member will review their copies in the next few days and e-mail comments to Peggy for consolidation. The four large trees at the entry should be moved to a more conducive location and should be included in the bids. Lots of questions and discussion followed: size of plants, type of plants, symmetrical or not, irrigation layout. Both companies can schedule it in February and/or March. Everyone will e-mail their responses within two weeks so a decision can be finalized in the February meeting.

Paul spoke with an electrician about improving the entry lighting, and maybe we should include this in the timing with the landscaping. Goldie spoke with ___ who wants to put in an electrical meter box in the picnic area where the replaced light standards are, but there is no power, but should be added. The box lights at the entry need to be replaced as they are corroded, and one plate has already been replaced. There is an existing meter for the entry. Paul suggested a timer on the new meter to control the costs and the efficiency, and also will ask for suggestions and/or ideas from the electricians about additional lighting at the entry. We need to be specific on our requests.

David Yost has brought 3 or 4 loblolly pines from his tree farm to the city and will plant them for us at no cost after we decide where we want them. They will go in the common areas where the soil will be appropriate, possibly near the picnic area.

The first stage of the 9 street lights is complete and paid. Easements have been signed for the second stage.

Ken will complete the packages for new homeowners. Several homes are on the market.

Open discussion:

Susan will check with Gary on available dates for the annual picnic: April or May, considering Easter, Mother’s Day, Memorial Day, graduations, etc.

Our monthly meetings at Tuttle are assured through June. Goldie will call for a date for our annual meeting.

The meeting was adjourned.

Peggy Marquart, Secretary

PHHOA BOARD MEETING MINUTES

January 19, 2009

The meeting was held in the home of Goldie Carlson with all members present: Goldie Carlson, Ken Dekker, Paul Woodson, Kathy Wester, Susan Muehleisen, Rick Wolfenbarger, and Peggy Marquart.

Goldie called meeting to order. Minutes of the last meeting were approved as written.

The common ground maintenance contract has been signed with Western Lawns.

The first stage of the 9 street lights is complete and paid. Easements have been signed for the second stage.

Ken will complete the packages for new homeowners. Several homes are on the market.

Open discussion:

Susan will check with Gary on available dates for the annual picnic: April or May, considering Easter, Mother’s Day, Memorial Day, graduations, etc.

Our monthly meetings at Tuttle are assured through June. Goldie will call for a date for our annual meeting.

The meeting was adjourned.

Peggy Marquart, Secretary

PHHOA Board Meeting Minutes

November 10, 2009

Members present: Goldie Carlson, Kathy Wester, Susan Muehleisen, Peggy Marquart, Rick Wolfenbarger

Members absent: Paul Woodson, Ken Dekker

Kathy presented figures from the Treasurer’s report which had been e-mailed to board members.

There is $37,000 in the money market and $4,100 in checking, total about $41,000 which reflects the $l4,202 check we’ve sent for the lights. All the dues have been collected that are going to be collected. We have three homes in Sections 2 and 3 who have not paid. Liens were filed last week on their property. If a home sale goes through channels with a realtor, our association will be notified. If a home title is transferred privately, our association may not be aware of it. It was decided to file every year so a pattern can be established.

Peggy reported on the Minutes of the October regular meeting which had been e-mailed to board members, and were approved by vote tonight after two minor corrections.

Peggy reported on the Minutes of the special meeting in October which had been e-mailed to board members, and were approved by vote tonight.

Rick presented a printed report from several companies concerning research for our lawn care maintenance renewal contract with Western Lawns, explaining the information and answering all questions for clarification. After a lengthy discussion about the bids which were received, Susan made a motion which was seconded by Peggy, that we accept Western Lawn’s bid for another year, which was unanimously approved. The board will continue to monitor and evaluate the contract.

Goldie noted a need for a light replacement at the entrance. Rick will take care of it. Rick will also check on possible removal of posts in the common area.

Goldie reported on installation of the new and replacement street lights, which will begin December 1^st.

All but one of the petitions has been signed, but due to a death in their family, it has been delayed.

Goldie asked for a report on Christmas lighting, which will begin just after Thanksgiving at the convenience of our schedules and the weather.

Goldie asked for a discussion about obtaining trees for various locations in our common area. Peggy will inquire about obtaining a few trees at no cost and will report at the January meeting.

The front entrance upgrade was discussed, and Western Lawns will be asked to bid, according to the overlays obtained from Total Environment. Two more bids, from Total Environment and one of their sources, will also be obtained, using the same overlay drawings.

There being no further items for discussion, the meeting was adjourned.

Our next meeting will be Monday, January 11^th.

Peggy Marquart, Secretary

MINUTES OF SPECIAL MEETING OF PHHOA

October 27, 2009

Members present: Goldie Carlson, Kathy Wester, Rick Wolfenbarger, Ken Dekker, Paul Woodson, Peggy Marquart

Members absent: Susan Muehleisen due to surgery

Goldie welcomed board members and advised that this meeting was called for the sole purpose of voting whether or not to proceed with the installation of street lights. She used the screen to write all costs for each item by category for comparison, beginning with figures from 2008, coming forward with several sets of figures to date. Attached to these minutes are hand-outs presented by Goldie which explain the various costs.

The present costs are: 13 replacement lights @ $l4,302.01; 9 new lights @10,980.29,, for a total of $25,282.30.

OG&E will pay for bulb replacements, repairs and/or replacement of utility poles if damaged, and the City pays the electricity cost.

Ken proposed accepting the $22,282.30 as a maximum cost. Rick seconded the motion. A vote was taken with four members voting yes (Goldie Carlson, KenDekker, Rick Wolfenbarger, Kathy Weston) and two members voting no (Paul Woodson and Peggy Marquart). A proxy given to Rick by Susan Muehleisen was opened and read as a yes vote. Motion passed.

As President, Goldie signed the contract with OG&E at the meeting.

OG&E Will begin December 1^st with the replacement lights and the new lights 6 to 8 weeks later. OG&E has said the price is inclusive with no increases (I’m assuming this is what Goldie meant when she said they said there would be no hidden surprise.).

There being no further business, this meeting was adjourned.

Peggy Marquart, Secretary

PHHOA Regular Board Meeting Minutes
October 13, 2009

Board Members Present: Goldie Carlson, Rick Wolfenbarger, Paul Woodson, Ken Dekker, Kathy Wester, Peggy Marquart

Board Members Absent: Susan Muehlheisen , due to surgery recovery

The September minutes were approved after Sondi Troy’s name was inserted. Paul moved and Ken seconded and motion carried.

The Treasurer’s report was distributed. All but 3 homes have paid their dues, with liens being filed as required. The new homeowners of the Greer’s home in Section 1 want to join the association. Kathy has spoken with the CPA who will file our annual IRS Form.

Due to the weather being wet and damp recently a Yard of the Month will not be selected.

The front entrance island will be weeded, mulched, crepe myrtles deadheaded, and kale and pansies inserted at a cost of $592.00, which was broken down by labor, plants, extras. We discussed alternate sources of landscaping. It was pointed out that Western Lawns does a good job for us and performs according to our instructions.

Peggy presented layouts from Total Environment of possible improvements to our entry on both north and south sides. We’ll invite a representative to make a presentation at a meeting. When we decide exactly what we’ll require, we’ll ask Total Environment for cost and timing estimates, warranties, and what permits we’ll need, if any.

Ken volunteered to greet our new neighbors.

Goldie gave a report of her meeting with John Schenberg of OG&E about replacing lights and inserting some new ones. The process has been complex because of OG&E’s processes and policies and changes in costs. Replacing 13 lights will be $14,302.06; replacing a cement location will be $315; nine new lights will be $10,798.29; trenching not yet itemized; prices good for 90 days. It will be our choice to put new lights in first or change out the existing lights. Rick proposed seeing a written proposal. Ken suggested a time line, total cost, and contract or letter of intent from OG&E. Goldie will call them tomorrow.

New signage was discussed and a catalog of pictures and costs and sizes was shared. Paul will buy two signs and six inserts. Ken volunteered to store the new signs.

Rick provided everyone with suggestions for requesting lawn service from new companies to compare to our current contract with Western Lawns.

Aerial maps of our site were shown with colored areas to determine primary and secondary mowing. Specific items of interest were listed. Requests will be made via e-mail so any proposal will be in writing with a due date of November 6, after which Rick will present the information to the board.

With no further business to be discussed, the meeting was adjourned.

Peggy Marquart, Secretary

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF SEPTEMBER 8, 2009 MEETING

Members Present: Goldie Carlson, Paul Woodson, Rick Wolfenbarger, Susan Muehleisen, Kathy Wester, Ken Dekker

Members Absent: Peggy Marquart

Kathy presented the Treasurer’s report. Out of 38 homes in Section 1, 32% (12) have paid their annual dues. Out of 81 homes in Sections 2 and 3, 73 have paid, 8 open. Liens will be filed after 90 days unpaid. Second notice letters were sent August 6^th. If not paid by October 1, a lien will be filed. Balances were given for the bank accounts. There is a $10,000 earmark for flowerbeds and $20,000 for lights.

Three new homeowners in the addition: David & Mary Ann Richards at 12705 Country Hollow and Susan & David Waggoner at 12825 Knight Hill and Sandy ____at 12709 Sutton Hill. Ken will greet the new neighbors.

Yard of the Month: Nominations should be e-mailed to Kathy by Sunday night. There will be no duplicates during a calendar year. Our winners have been very appreciative, and they set a good example for the neighborhood.

Goldie reported on the status of the street lights. The City is meeting September 9^th to work out a city-wide program that will be consistent throughout the neighborhoods. They will keep us advised of the progress.

Rick reported on Western Lawns and the removal of a dead tree; bids will be requested with precise deadlines, in writing, with insurance coverage, with possible discounts for pre-payment for our renewal contract.

Goldie reported on the confusion of ownership of land and surrounding streets, which has been clarified. An earlier report of ownership by someone on Gaelic Glen was in error.

Susan reported on the upcoming neighborhood picnic. It will be held October 4^th in the common area on Country Hollow with Bar S again providing the hot dogs, chips, and toys for kids. We will provide buns, relish, condiments and beverages. Hand-outs were delivered to all homes notifying them of the event.

After a discussion about having appropriate signage for different events - Yard of the Month, Garage Sale, Picnic, Annual Meeting, etc., it was decided to purchase substantial signs which could be used for various events. Paul will pursue sign companies and prices.

After a review of printing expenses for newsletters and color handouts on Goldie’s personal computer, a motion was made by Ken and seconded by Susan that was unanimously approved to reimburse $100 to Goldie for her supplies.

Goldie will provide a current list of board members to Monty Bates for posting on our website.

There being no further business, the meeting was adjourned.

Peggy Marquart, Secretary

(absent but transcribed the taped meeting)

August 11^th, 2009 Board Meeting

Minutes

Board members attending: Susan Muelheisen, Rick Wolfenbarger, Ken Dekker, Goldie Carlson, Peggy Marquart

Board members absent: Kathy Wester and Paul Woodson

The Minutes of the July meeting were approved after appropriate corrections.

Goldie reported on John Reiff’s request about his lawn being included in the Western Lawns contract. He lives at 12716 Knight Hill Road. We had expected John to attend. Rick requested e-mails from the board members with suggestions of names of lawn contractors for getting bids for comparison.

Peggy presented a proposal from On The Level Renovations for expanding and improving the appearance of the entry. We will get another estimate, and a drawing not to exceed $100, to be presented at a later meeting. No vote was taken on the amount, but it was unanimously agreed to do so.

At this point, John Reiff joined the meeting. He gave us background on when he moved to the addition and the conditions in the landscaping and the impression several homeowners had about what the developer was going to implement, which didn’t occur. John would like to have a portion of his property mowed by Western Lawns as they do the common area. It was agreed we would consider it when the maintenance contract again comes up for renewal.

Goldie has not heard anything from OG&E as to a date for the installation of new street lights, but they say it’s going to occur soon.

Susan will again chair the picnic, which will be on Sunday, October 4^th. She will contact Gary McIntosh with Bar S to see if he will again donate his products and services.

We discussed planting trees in the addition. Kathy had suggested we do one or two a month. The trees can be guaranteed only if they are installed by the company and if they have a drip system. No decision was made.

Goldie presented information about the ownership of surrounding streets and the brick wall and her conversations with the assessor’s office in trying to clarify our role in the ownership. There was discussion about the confusion of ownership but no decision was made as to any legal procedures. We will continue to pay the insurance coverage on the brick wall.

A motion to adjourn was made by Susan and a second by Peggy. Approved.

The next meeting will be September 8^th, 2009.

Peggy Marquart, Secretary

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

July 14, 2009

Board Members Present: Goldie Carlson, Rick Wolfenbarger, Kathy Wester, Paul Woodson, Ken Dekker

Board Members Absent: Peggy Marquart, Susan Muehleisen

Guest: Russ Garrett

Votes for Yard of the Month should be e-mailed to Kathy by Sunday, July 19^th. If the winner is in non-paying Section 1, they will not receive the yard sign unless they agree to make an annual donation. If the winner is in Sections 2 or 3, or paid Section 1, they will also receive a gift certificate.

In Peggy’s absence, Paul presented pictures she had taken of attractive entrances to a few housing additions as examples of what could be done to enhance our entrance. A bid has been requested but not received, but may be available at the next meeting. Three members prefer stone to brick, with perennials in the upper bed and annuals in a lower bed.

He also advised that Peggy would be attending a legal seminar presented by Neighborhood Alliance which might be informative for our board. Rick will e-mail her the information he has from an attorney who advised this board of our standing on a few issues, one being the ownership of the brick wall, which might affect our insurance coverage. Since the insurance policy becomes due August 14^th, we will make a quarterly payment while we pursue further clarification.

Russ Garrett addressed the board concerning his construction of an in-ground pool and fencing, with city permits in place. The mowing of his lawn and the weeds in his yard were discussed, and it was clarified that the association’s mowing policy and distribution of weed killer is on the common area that is mowed once a week. His proposals were approved by the board. Once the fence is in place the lawn service may have to get access to the far corner. He then left the meeting.

Goldie updated the board on the lighting by OG&E which hopefully will be in October, but will depend on OG&E’s internal finalization of a plan to make everything in the City consistent.

The Western Lawns contract extension was signed by the president and returned to Western Lawns.

Kathy Wester gave the Treasurer’s report, showing balances in each account, which was approved. Liens will be filed on homes with unpaid dues, after sending the appropriate 2^nd and 3^rd notice letters.

Goldie has been delayed on preparing the newsletter but will try to finish it in the near future. She also made a presentation for long-term enhancement of our neighborhood and challenged the board members to be thinking of ways to keep our property values at a steady level. Improving the entry is one of our goals, which would benefit the entire addition. Another is planting trees regularly for future growth and curb appeal.

There being no further business, the meeting was adjourned.

Peggy Marquart, Secretary

(Absent but given the recorded tapes for transcription)

MINUTES OF REGULAR PHHOA BOARD MEETING

June 9, 2009

Board members present: Susan Muelheisen, Rick Wolfenbarger, Paul Woodson, Ken Dekker, Goldie Carlson, Peggy Marquart

Board member absent: Kathy Wester

The minutes of the May meeting were approved.

The treasurer’s report (attached) was approved. The amounts include 25 paid homeowners in Sections 2 and 3 and five from Section 1.

Our current insurance coverage expires August 16^th. Goldie gave Peggy the policy to pursue information on our coverage and possibly getting another bid.

Our street lighting is on hold until OG&E meetings with all their offices around the city can agree upon fair pricing for the street lights. At this time their rates are not consistent for everyone. They think it will be resolved within the next couple of months.

Susan reported on a successful the garage sale. She has received numerous thank-you’s for her efforts in organizing it. Obtaining the $7 permits can be done by phone. Because of the high winds, the sale sign at the entry was damaged and will probably need to be replaced. The newspaper ads were discussed and they may need to be increased in size and/or shape, for an increased fee, in order to be more noticeable.

All board members were asked to drive through the area and make nominations for Yard of the Month. E-mail nominations to Kathy Wester. TLC sponsors the award, so we should thank Linda Shackelford when we shop there.

Rick updated us on the contract with Western Lawns which runs from middle of summer to middle of summer. Perhaps it should be changed to run from January through December. WL will hold their price for the next 6 months and we’ll get bids during that time. Bid during off-season might be at a better rate. Since there will be no board meeting in December, and the vote would be on November 10^th, Rick will ask for the new bids to be available by November 1st. Bid requests will include options, including monthly and bi-monthly mowings. A motion was made and passed to proceed. As President of the Board, Goldie will sign the new contract.

Goldie reported on the progress of the newsletter which will include updates on the lighting being at a standstill but we’re waiting on OG&E; thank-you to everyone who participated in the garage sale, to watch for announcements on next year’s event; picnic in the fall, probably October; the new flower plantings at the entry; discussion of fencing is ongoing; July dues should be mailed, giving post office box number; mention $50 gift certificate for Yard of the Month and thank our sponsor Linda Shackelford at TLC.

Peggy suggested possible landscaping alterations at the entrance. She requested that board members be aware of attractive entries that we might duplicate. If we planted a green perennial in the small beds underneath the entry sign, then create a lower bed which would contain colored plantings, there would be more of a visual impact to our neighborhood. Ideas and estimates will be obtained and presented in the near future.

There being no further business, the meeting was adjourned.

Peggy Marquart, Secretary

PRESTON HILLS HOMEOWNERS

Minutes of

Board Meeting

April 28, 2009

All Members Present: Susan Muehleisen, Kathy Wester (Treasurer), Goldie Carlson (Vice President), Peggy Marquart (Secretary), Paul Woodson, Rick Wolfenbarger (President), Ken Dekker

As outgoing President, Rick asked for nominations for new officers. Goldie volunteered for president, Ken will be vice-president, Kathy will remain as treasurer, and Peggy will serve as secretary.

The annual meeting in 2010 will be the first week of August, according to the amendment to the by-laws passed in the annual meeting which changed the date from April. The current Board members will serve through July of 2010. Then at the regular 2010 August meeting, the new officers will begin their term.

Kathy suggested the annual report and financial statement be reported through e-mail to members, since Nancy Becker recently requested to see the books. The Board agreed. We will provide Monte Bates with the Minutes to be posted on our website.

Susan reported on the status of the upcoming garage sale. May 15-16

Rick will notify the newspaper and give the banner to Susan.

The Yard of the Month will be skipped in May because of the rainy season and lack of color.

Our contract with Western Lawns will terminate June 30. Neal Roberts has been our account representative and it was suggested that we appoint someone to work with him and oversee the maintenance provided in our contract but no motion was made at this date.

There was a lengthy discussion on the status of the street lights. Goldie has been making progress with OG&E, who is trying to make their costs consistent throughout the city. Thirteen lights will have some salvage value. The replacement lights will cost $1227 less what the City will pay and less salvage. The original quote was $495 for plain ones that now exist, plus expense for wiring and underground work.

Goldie gave an update on the picket fence: Home Depot does not install but has an agent. There was a lengthy discussion, covering many concerns. No motion was made, but efforts will continue. It was suggested that fence information be included in the upcoming Newsletter.

Kathy gave the Treasurer’s report which will include paying the quarterly payment on our insurance policy. Kathy will call State Farm to obtain a current policy. Kathy’s suggestion that the Board approve a gift certificate in the amount of $200 to Mark Marquart for all his efforts on our entry and sprinkler system was approved. Also, she will construct a letter from our President to Section 1 homeowners with an invoice of suggested “donation” in lieu of dues. Will go out May 30^th. Kathy transferred one CD in the amount of $5,725.95 to the low checking account

The next meeting will be June 9th

Peggy Marquart, Secretary

PRESTON HILLS HOMEOWNERS ASSOCIATION

Minutes of Board Meeting

March 10, 2009

Members Present: Rick Wolfenbarger (President), Goldie Carlson (Vice President), Susan Muehleisen, Rob Patterson, and Peggy Marquart

Members Absent: Kathy Wester (Treasurer), Stan Wilson (Secretary), Paul Fredrickson, and Paul Woodson

AGENDA:

1. Approve Minutes of previous meeting

2. Treasurer’s Report

3. Update on Western Lawn Contract

4. Discuss upcoming Annual Meeting

5. Lights Project

6. Fence Project

7. Open Forum

Approve Minutes from February: Stan was absent from the meeting, so the minutes from the February meeting were not presented or approved.

Treasurer’s Report: Kathy was absent, but the treasurer’s report was printed and approved.

Update on Western Lawn Contract: Rick reported that a mistake had been made in the billing. Western Lawn will make up the difference in their April bill.

Discuss Upcoming Annual Meeting: Rick announced that the meeting will be held on April 7, 2009, at 7:00 pm, in Building 2, Room 1050 at Francis Tuttle Vo-Tech. The board will have a drawing at the meeting to offer a $100.00 gift card to two families to apply towards homeowner’s dues for 2009-2010. Peggy and Goldie are putting together the ballots and absentee voting proxies and will mail them out along with the newsletter.

Lights Project: Goldie has spoken to John at OG&E. We are waiting on written and notarized letters to go ahead with installation. Replacement lights will be done in 2-3 weeks.

Fence Project: The board is still gathering cost information on replacing or repairing the fence. Rob will check on insurance information to see if we have any storm damage and what our deductable is.

Open Forum: Rick had received a letter from John and Judy Reiff at 12716 Knight Hill Road. They want the area around their house turned over to Western Lawn. Rick will check with Western Lawn about mowing the area.

A neighborhood garage sale is scheduled for May 15 and 16. The board will put an ad in the newspaper and a sign at the entrance. Goldie is putting an announcement in the newsletter and anyone interested in participating is to call or email Susan.

There is a hearing on March 24, about changing the zoning in the area around Homeland to multi-family units. Goldie had information if anyone wanted to attend.

The next meeting will be the Annual Meeting on April 7, 2009.

Minutes submitted by Susan Muehleisen for Stan Wilson.

MINUTES OF BOARD MEETING

July 9, 2008

Members Present: Rick Wolfenbarger (President), Goldie Carlson (Vice President), Stan Wilson (Secretary), Rob Patterson, Susan Muehleisen, Paul Woodson, Harold Greer, and Paul Fredrickson.

Members Absent: Kathy Wester (Treasurer).

Minutes: Minutes of the June, 2008 Board meeting were approved.

AGENDA:

1. Treasurer’s report and Financials

2. Status of audit

3. Spending authority levels question

4. Update on Western Lawn Contract and addition of mowing area

5. Lights update

6. Curb paint – Officially vote on whether to go forward

7. Section 1 Letter approval

8. Yard of the month

9. Calling city for street repairs

10. Discussion on upgrades to common area around detention pond

11. Assigning tasks to all board members.

Treasurer’s report and Financials: Kathy Wester provided Rick the financials. Rick presented the report which shows the following balances on the Balance Sheet and Income Statement:

Balance Sheet Income Statement

Total Assets: $53,732.93 Total Income $14,981.36

Total Liabilities: - $806.10 Total Expenses $ 6,483.11

Total Equity $52,732.93 Net Income $ 8,498.25

Rick also advised the Board of the following statistics relating to income from the annual homeowner association dues. Of the 81 houses in Sections Two and Three, 49 have paid their dues and 31 remain outstanding. In Section One, 10 houses out of the total of 38 houses have “donated” to the annual homeowner association dues. Three homeowners have not paid and liens have been filed.

Status of audit: Kathy Wester has turned over all of our material to Trenary & Company, LLP and the audit has been initiated. We are also looking to Trenary & Company, LLP for advice/help with process and procedures we may start to improve our financial systems.

Spending authority levels question: Rick brought up the point that in the future when we assign jobs to Board members in the future we should also approve a level of expenditure for that Board member on that specific job.

Update on Western Lawn Contract and addition of mowing area: Rick met with Micah (Western Lawns) by Russell Garrett’s house (12701 Country Hollow) and common area to review the area we plan to have mowed once a month. We received a notice (two days later) from the City stating the grass has become too high. Officer Brim (Oklahoma City) advised Rick that we had 10 days to fix this (or longer if we would just give her a call).

The new contract will go up to $550 per month it does have an absolute calendar of events. With one occurrence in March through three mowing in October there will be weekly lawn maintenance, once a month bed and shrub maintenance, weed control and fertilization, in both the primary and secondary areas in February, March, May, June, August, September and November. The primary is basically the front area and a strip near the front as well as the common area behind Paul, Goldie and Stan.

The secondary area is the area back corner, the area behind Park Hill, essentially areas just seen by individual homeowners will have monthly mowing with weed control and fertilization as well as monthly inspections during the months of April through November. This may get adjusted to March through October. Rick suggested he scan and send the contract via email to the other Board members.

Paul Fredrickson provided a bid that was provided to him from the group who mows his yard, Outback Lawncare. There was discussion regarding the competitiveness of his bid versus the new contract from Western Lawns. One downside to Outback was the fact that they do not do provide chemicals.

Rick said he would provide a comparative analysis on an item by item basis for the two contracts, but also said he thought we had agreed to finish out the year with Western Lawns. It was discussed that we do want to go out to a competitive basis next spring.

Lights update: Amir sent Rick and email on the lights. It appears Amir does not have any written signatures by any homeowner on this project. He provided Rick a list of eight homeowners who have verbally agreed to have the lights in their yards. Amir said we need to fax the list of homeowners to Michael Haywood at OG&E so he can type a legal form that homeowners have to sign to have electric cables run through their back yard. There was discussion by a homeowner at 12824 Knight Hill who had previously given verbal approval said to take her name off the list because she needed more information.

More discussion about the decorative lights continued regarding whether we are after security or looks. Goldie will take on the lights project from here and will update the Board at the next meeting. We will defer until the next meeting to talk about this in more detail

Curb Painting: The Board unanimously voted to drop the curb painting project.

Section One Letter Approval: Goldie and Harold put together a nice letter to send to the Section One homeowners. Rick will have Harold sign the letter and the Board approved sending the letter to all homeowners in Section One.

Yard of the Month: We need to vote by this Saturday morning so Kathy can present the winner on Sunday the award.

Calling city for street repairs: Open discussion regarding who we (all homeowners) can contact regarding getting streets repaired. Paul Woodson advised he has called in the past but our streets were not as bad as others and it was a matter of getting in line (the worst streets would be fixed first, etc.). There is an action number anyone can call. Harold will send a link to homeowners on our email list to Oklahoma City.gov for street repair.

Discussion on upgrades to common area around detention pond: Goldie met with a lady from TLC today. The lady from TLC suggested we look at a three year plan where we would put in five groups of five trees in the first year, put in a dock in the second year, and third year we would put in walking trails. The price for TLC to put in the trees was $12,500 to put in all of the trees (25 trees at $500 per tree). They would put bark around the trees, cut out an area, and plant the trees. All of the trees would have water bags provided by TLC. She recommended putting them in around the first of October.

Several non-board homeowners were present for this part of the discussion. One in particular (Kerry Fitzpatrick – 12824 Knight Hill) said she was against having walking trails behind her house because the fence in open in back and they keep their blinds open. The ultimate decision on this project was deferred for discussion at later date.

TLC recommended we could put in black gum, bald cypress, willow, river birch, pistache, evergreen tree (all native to Oklahoma). There was discussion about the density of trees, etc. The Board is in agreement that we have some trees in the back but some of the members thought the number 25 seemed to be too many.

The discussion about upgrading the common area led to a conversation about the pvc fence and Stan Wilson agreed to talk with Morrison Fence company and get bids on fixing and/or replacing our fence. He will provide an update at the next meeting.

Form for Section One homeowners to sign: Susan Muehleisen talked with Fred Kemp. He agreed to draft a form we could use when homeowners in section one agree to join the association. This would be a form that we can file in the Oklahoma county court records.

Assigning tasks to all board members: Rob Patterson agreed to handle the insurance question. Harold will be the designated e-mailer. The neighborhood picnic is still planned for August 17.

The next meeting will be Tuesday, August 13, 2008 at the Francis Tuttle Center at 7:00 p.m.

MINUTES OF BOARD MEETING

June 10, 2008

Members Present: Rick Wolfenbarger (President), Goldie Carlson (Vice President), Kathy Wester (Secretary), Stan Wilson (Secretary), Rob Patterson, Susan Muehleisen, Paul Woodson, Harold Greer, and Paul Fredrickson.

Members Absent: None.

Minutes: Minutes of the May, 2008 meeting were approved.

AGENDA:

1. Treasurer’s report

2. Status of audit

3. Discussion of direction to take on front entrance maintenance

4. Proposed landscaping of front entrances by Western Lawns

5. Neighborhood garage sale

6. Yard of the month

7. Open Discussion

Treasurer’s report: Kathy received all material from Ted Lauser (past PHHOA Secretary on Sunday – June 8). The PHHOA checking account matched Ted’s figures. The CD and money market have higher balances than previous figures. Treasurer Report shows the following balances on the Balance Sheet and Income Statement:

Balance Sheet Income Statement

Total Assets: $47,807.90 Total Income $22,408.95

Total Liabilities: - $796.13 Total Expenses $10,464.05

Total Equity $48,604.03 Net Income $11,944.90

Status of audit: Kathy was going to get information to the auditor in one week.

Discussion of direction to take on front entrance maintenance: Discussion was postponed to the Open Discussion portion of meeting (below).

Discussion about Western Lawns: Kathy spoke with Western about getting a copy of our contract. The rate we are charged increased to $359/month as of June 1, 2008. We are charged for two areas, the primary area (front gate and common area A) and a secondary area (common area B behind Paul Woodson, Goldie Carlson, & Stan Wilson) with the following particulars:

Primary Area

1. Mowed weekly (March through Oct)

2. Weed and fertilizer control seven times per year

Secondary Area

1. Mowed monthly (March through Oct) common area B

Rick volunteered to meet with Micah (Western Lawns representative) and figure out our contract as well as work on a new contract. Our new contract has a term expiring March 1, 2009.

Additional landscaping discussion: Susan spoke with Linda Schackleford (TLC) who has agreed to donate $25.00 per month when the PHHOA puts in $25.00 for $50.00 gift certificates we can deliver to winner of the “Yard of the Month” winner. Christy Saterlee (TLC) will contact us regarding landscaping in the common area behind Paul, Goldie & Stan. Goldie will contact her and coordinate a visit.

Homeowner Association Directory: Kathy sent Jeff Behymer an email on this project and due to his health issues will not be able to help us with this project. Rick volunteered to put the list into Excel. We anticipate having a phone directory available in about a month.

Neighborhood garage sale: The dates of June 20 and 21 were previously selected as this year’s neighborhood garage sale. Rick placed an ad in the Daily Oklahoman newspaper to announce this to the public. We will need to put up the sign for the neighborhood garage sale this Sunday at the front entrance. Goldie volunteered to make flyers we can place on doors. She will print these out and we will place these on our neighbors’ front doors this week.

Street lights: This project was given to Amir Shadaram and we need to come to a resolution soon as to what we are going to do.

Block Party: The Board unanimously previously voted to hold a Block Party on August 17.

Discussion of direction to take on front entrance maintenance: Goldie volunteered to write a letter to Section 1 members to joint the association. She will forward her proposed letter to all board members to review prior to us sending the letter to the section 1 homeowners.

The next meeting will be Tuesday, July 8, 2008 at Paul Woodson’s home at 7:00 p.m.

MINUTES OF BOARD MEETING

May 13, 2008

Members Present: Rick Wolfenbarger (President), Ted Lausser (Treasurer), Paul Fredrickson (Secretary), Rob Patterson, Susan Muehleisen, Kathy Wester, Stan Wilson and new members Paul Woodson, Harold Greer.

Members Absent: Goldie Carlson (Darrell Carlson was present in her absence and brought her notes from the Annual Meeting).

Ted Lausser was attending even though he is rotating off the Board to provide some background to the new Treasurer.

Minutes: Minutes of the April, 2008 meeting have not been approved.

AGENDA:

1. Election of new officers

2. Treasurer’s report

3. Status of audit

4. Discussion of direction to take on front entrance maintenance

5. Proposed landscaping of front entrances by Western Lawns

6. Neighborhood garage sale

7. Yard of the month

8. Open Discussion

Election of new officers: The following officers were elected for 2008 – 2009. Rick Wolfenbarger (President), Goldie Carlson (Vice president), Kathy Wester (Treasurer), Stan Wilson (Secretary).

Treasurer’s report: All bills are paid, and the audit should be completed by the next couple of weeks. We have $21,187 in money market funds, $14,816 in the checking account, and $5,569 in a CD (maturity date?) at the end of March, 2008. Kathy Wester will take over treasurer responsibility within the next couple of weeks after Ted Lausser hands over the financial information to the auditor (Lloyd Trenary). There was also a discussion regarding new signatures on our bank accounts. It came to our attention there are 13 delinquent homeowner accounts followed by a discussion of the Board taking action to file liens.

Status of audit: It was discussed that we have never had an audit for the Preston Hills Homeowner Association. Ted said he would get the material to the auditor within the next two weeks.

Discussion of direction to take on front entrance maintenance: Discussion was postponed to the Open Discussion portion of meeting (below).

Proposed landscaping of front entrances by Western Lawns: Rick received a bill from Western Lawns to put plants in the front entrance. It was agreed to hire Western Lawns to work on the front entrance if they would agree to spray for weeds in the common areas where we had concerns.

Homeowner Association Directory: Kathy Wester is working with Jeff Behymer on this project. It is being delayed due to his current health issues. The Board decided to wait and address this matter at the meeting next month.

Neighborhood garage sale: The dates of June 20 and 21 were selected as this year’s neighborhood garage sale. Rick will place an ad in the Daily Oklahoman newspaper to announce this to everyone. The Board discussed how we need to tell our neighbors to purchase their own permit to have a garage sale in their yard and these can be added to their monthly water bill.

Yard of the month: We will initiate this monthly project again starting in June with the winner being announced on the 15^th of the month. The winner will receive a $50 gift certificate from TLC Nursery. Kathy Wester is coordinating this and requested everyone send her their three recommendations via email by tomorrow evening (5/14/08). Her email address is bobkat1953@hotmail.com.

Open Discussion:

Street lights: This was tabled until the meeting next month. We need to determine the status of this project with Amir Shadaram.

Landscaping suggestion: The Board has agreed to look into landscaping in the common area directly behind Paul Woodson, Goldie Carlson, and Stan Wilson’s house. Susan Muehleisen is going to talk with TLC, get a bid to landscape, and plant trees in this area.

Annual Homeowner Dues: The Board unanimously voted to keep the annual individual homeowner dues at $200 per year.

Block Party: The Board unanimously voted to hold a Block Party on August 17.

Discussion of direction to take on front entrance maintenance: The Board discussed our concerns regarding ownership, insurability, and liability associated with the front entrance. Rob Patterson is going to contact Mary Thompson (State Farm) regarding our insurance on the front entrance and provide an update at the next meeting. A discussion followed regarding the suggestion of attorney Fred Kempf that we have Section 1 homeowners (near the entrance) execute a “consent to easement” allowing us access to the front entrance. The Board discussed our work with Fred Kempf and potentially having him help us legally determine how we can obtain some form of ownership and insurability where the Board can feel comfortable about insuring and taking care of the front entrance.

The next meeting will be Tuesday, June 10, 2008 at Francis Tuttle at 7:00 p.m. in Building 1, Room 1014.

Preston Hills Homeowners Association

Board of Directors Meeting Minutes

March 11, 2008

Prepared by Rick Wolfenbarger

Attending:

Rick Wolfenbarger (President)

Stan Wilson

Rob Patterson

Amir Shadaram

Ron Plant (Vice President)

Absent:

Paul Fredrickson (Secretary)

Kathy Wester

Susan Muehleisen

Ted Lausser (Treasurer)

Invited Guest: Paul Woodson

Meeting was called to order at 7:00. As Paul Fredrickson, the Secretary, was not in attendance, Rick Wolfenbarger took the minutes.

The minutes from February were reviewed and approved.

Ted Lausser was unable to attend the meeting and there was no Treasurer’s report:

Rick gave an update on the Directory for Kathy Wester. There is just a few more updates to add and then Kathy will be able to go forward with the printing. The decision was also made to update the directory with public available information. At a minimum, the homeowners name will be listed. The goal is to have the directories available at the annual meeting in April

Rick gave an update on the legal work that the Board has contracted Fred Kempf to do for the Homeowner’s Association. The board is now concentrating on determining who legally owns the front entrance common area. Also, if it is determined that the Association does NOT own this property, then who has the responsibility for the upkeep?

The Board invited Paul Woodson to attend the meeting to help provide some historical aspects of the legal ownership of the front entrance. Rick updated Paul on what the lawyer had determined thus far, which is that the PHHOA appears to not own the property. Paul confirmed that he had no evidence that we own that particular common area. He confirmed that we do own the common areas adjacent to Sections 2 & 3. This is evident by the information on the County Assessor’s property information.

The Board spent time reviewing the plans for the upcoming annual meeting in April. The following was discussed:

Our legal contact, Fred Kempf, will be the guest speaker.
Rick will put together a letter and agenda to send to all homeowners. He will give this to Ted Lausser to send out as he has all the addresses that is used for the annual dues billing.
We will put wording in the letter regarding the asking for people to nominate homeowners for the Board.
Rick will ask Kathy Wester to put together a sign for the front entrance advertising the meeting. We will use the “yard of the month” sign that we have
We will offer a $100 discount off the annual dues in a drawing at the meeting
Refreshments will be provided. Rick will bring water, Stan will bring cookies, and Rob will bring pop.

The Board approved buying $100 gift card from Chili’s for Mark Marquart for all the volunteer work that he does for the Association, especially in the upkeep of the front entrance.

Amir gave an update on installing additional lights in the neighborhood. It has been a challenge in getting homeowners to approve the installations in their yards. Only certain yards qualify given the easements of OG&E. We are making progress and hopefully will be adding lights on Sutton Hill and Park Hill.

The painting of the curbs with house numbers will begin with the conclusion of gathering the information for the neighborhood directory.

The next meeting, which is the annual homeowners meeting, is scheduled for Tuesday, April 8 at 7:00. It will be in Building 7, room 101S.

Being no other issues, the meeting was adjourned at 8:30.

Preston Hills Homeowners Association

Board of Directors Meeting Minutes

January 8, 2008

Prepared by Rick Wolfenbarger

Attending:

Rick Wolfenbarger (President)

Kathy Wester

Ted Lausser (Treasurer)

Rob Patterson

Amir Shadaram

Susan Muehleisen

Ron Plant (Vice President)

Absent:

Paul Fredrickson (Secretary)

Stan Wilson

Meeting was called to order at 7:05. As Paul Fredrickson, the Secretary, was not in attendance, Rick Wolfenbarger took the minutes.

The minutes from the previous meeting was not provided. The board will hopefully approve them by the next meeting.

Ted Lausser provided the following for the Treasurer’s report:

· The checking account balance is $15,785.04

· The money market account balance is $21,070.51

· The CD balance is $5,510.9

· For Sections 2 & 3, 71 of 81 homeowners have paid their annual dues.

· Will send out a certified 3^rd request letter to those who have not paid.

· Taxes and Insurance have been paid. Insurance was changed to annual payments from Quarterly for efficiency.

Kathy Wester gave an update on the Neighborhood directory. The directory should be finalized by the Annual meeting in April. One of the neighborhood homeowners will be providing this at his cost for production.

We are still waiting on information from some of the Board members to complete the list of homeowners asking for their curb to be painted and to complete the updated listing for the directory.

We are still working on getting a streetlight placed on Sutton Hill Road. Amir has been trying to contact OG&E but has had trouble getting the contact to call back. Paul Fredrickson indicated in the last meeting that he would contact a prospective homeowner to get their permission to put the light on their property.

Rick Wolfenbarger gave an update on the two homeowners that were parking boats in their driveway, which is in violation of the neighborhood covenants. One homeowner moved their boat immediately after letters were sent. The other homeowner did comply after the third request was sent with signature verification. This matter is resolved.

Susan Muehleisen gave an update on establishing a legal contact for Association business. She provided a letter to the Board from Fred Kempf who has legal expertise in real estate and homeowner association matters. Mr. Kempf has offered his services at $185 per hour. His letter also provided his background and credentials.

After discussion, the board approved four hours of work for the following in order of importance:

· Provide a letter to the Board outlining what liability a homeowner and Board member has, as a result of being a part of the Preston Hills Homeowners Association

· Review our current covenants and bring them up to date and make recommendations on improving them.

· Assess the issue of Phase I homeowners to move them to the Association or at least move new homeowners moving into the neighborhood.

· We also will ask if he is willing to attend our annual meeting for a brief presentation and be available for questions.

Susan will follow up with Mr. Kempf on getting the legal work done.

Rick gave an update regarding the Christmas lights used at the front entrance. Becky and Pete Swan have the Christmas decorations and called to ask that they be able to give them to a current Association member. Rick said he would store these until next Christmas. There was some discussion that many of the lights may need to be replaced, as they were getting old.

Ron asked about the current status of the financial audit that needs to be completed. Ted indicated that there had not been anything done recently. He will follow up and try and get it completed by the annual meeting in April.

There was discussion regarding the upcoming annual meeting including:

A notice will need to be mailed at least 15 days in advance of the meeting, which is scheduled for April 8, 2008.
We will spend the bulk of the February meeting planning for the meeting
We will invite all the Phase I homeowners
We need to send out any proposed changes to the covenants 30 days in advance of the meeting. We will review proposed changes at the February meeting. We will vote on this at the annual meeting.

The next meeting is scheduled for Tuesday, February 12 at 7:00. It will be in the same room, which is building 1, room 1014.

Being no other issues, the meeting was adjourned at 8:00.

PRESTON HILLS HOMEOWNERS ASSOCIATION

Minutes of Board Meeting

October 9, 2007

Prepared by Paul Fredrickson (Secretary)

Members Present: Rick Wolfenbarger (President), Ron Plant (Vice President), Ted Lausser (Treasurer), Paul Fredrickson (Secretary), Susan Muehleisen, Kathy Wester, and Stan Wilson.

Member Absent: Rob Patterson, and Amir Shadaraam.

Rick Wolfenbarger (President) called the meeting to order recognizing the members present.

Minutes: The September minutes were available for review. They were approved.

Agenda:

1. Ron Plant reminded the Secretary that the meeting minutes should be emailed to Monte Bates for display on the HOA website.

2. Ted Lausser reported on the balances of the accounts. Checking: 20,942.32 / Money Market : $19,180.00 / CD : $5,453.36. Ted reported that approximately 15 homes still owe dues for 2007 which is typical. Approximately 8 homes in Section 1 have voluntarily paid dues. Western Lawns was paid for extra cleanup and flower planting.

3. Directory Update: All updates are in except for one board member’s list.

4. Susan and Rick inspected the area needing trees and ordered 18 evergreen type trees from Springfield Magazine to be paid on delivery.

5. Rainfall this month did accumulate in the western common area. The water rises but does not threaten homes.

6. Two boats are parked in driveways in Sections 2 and 3. They have been there for a significant amount of time. Rick presented the prototype letter to these homeowners reminding them of the Covenants. The board reviewed the wording of the Covenants and approved the letters to be mailed.

7. The issue of a Building Committee was raised. A building committee will be formed from members of the board or other volunteers from the Homeowner’s Association on an as needed basis.

8. Open discussion was called. Kathy Wester began discussion regarding the HOA powers to address poor taste in décor. Members discussed situations where the HOA has successfully dealt with issues specifically covered by HOA Covenants. It was pointed out that HOA Covenants propose “Harmony” in the décor of the neighborhood.

9. Members discussed the possibility of changing bylaws when needed. 75% of the attendance of the annual meeting is sufficient to change bylaws.

10. One last Yard of the Month award will be given for the Month of October. Members agreed to vote for any home in the entire neighborhood. If the winner is not a dues paying member, membership would be offered at that time. If membership is refused, then the runner up will receive the award.

11. Legal opinion was presented that Members in a HOA are not in any way liable for events in an HOA common area.

12. No updates were available for curb painting or street lighting.

13. Rick agreed to call Western Lawns in reference to a need to spray weeds in the south are of the Common Area.

14. A flagpole for the common area of the neighborhood was discussed. This issue has been presented before but was tabled for excessive cost.

Next meeting:

The next meeting is scheduled for November 13, 2007 at 7:00pm.

PRESTON HILLS HOMEOWNERS ASSOCIATION

Minutes of Board Meeting

September 11, 2007

Prepared by Paul Fredrickson (Secretary)

Members Present: Rick Wolfenbarger (President), Ron Plant (Vice President), Ted Lausser (Treasurer), Paul Fredrickson (Secretary), Rob Patterson, Amir Shadaraam, and Stan Wilson.

Member Absent: Susan Muehleisen, and Kathy Wester.

Rick Wolfenbarger (President) called the meeting to order recognizing the members present.

Minutes: The July minutes were available for review. The July minutes were approved. The August minutes will be approved at the next meeting when they can be reviewed by the members.

Agenda:

1. The August meeting was reviewed. Issues were, flower plantings, spotlight repair, tree purchasing (12), and Western Lawns.

2. Ted Lausser reported on the balances of the accounts. Checking: 20,506.60 / Money Market : $20,900.70 / CD : $5,433.90. Ted reported that 10 homes still owe dues.

3. The City of Oklahoma City is rezoning a portion of land adjacent to our neighborhood. The hearing is set for Sept. 27, 2007.

4. Ted reported that the checking account is current with forecasted expenditures leaving a useable $10,000. Ted proposed that the board begin to discuss possible uses for the funds.

5. Yard of the Month votes are due October 1^st.

Next meeting:

The next meeting is scheduled for October 9, 2007 at 7:00pm.

Preston Hills Homeowners Association

Board of Directors Meeting Minutes

August 14, 2007

Prepared by Rick Wolfenbarger

Attending:

Rick Wolfenbarger (President)

Kathy Wester

Ted Lausser (Treasurer)

Rob Patterson

Amir Shadaram

Absent:

Susan Muehleisen

Ron Plant (Vice President)

Paul Fredrickson (Secretary)

Stan Wilson

Meeting was called to order at 7:15. As Paul, the secretary, was not in attendance, Rick Wolfenbarger took the minutes.

The minutes from the previous meeting was not provided. The board will hopefully approve them by the next meeting.

Ted Lausser provided the following for the Treasurer’s report:

· The checking account balance is ~$20,059

· The money market account balance is ~$20,857

· The CD balance is $5,433.90

· For Sections 2 & 3, 57 of 81 homeowners have paid their annual dues.

· For Section 1, 10 have paid and joined the association

· We have extended our contract with Western Lawns for another year.

There was a discussion regarding installing additional lights. It appears that it is down to getting one more homeowner to agree to have one installed on their property. Rob and Amir will work on resolving this and getting the installations going with OG&E.

Ted had put in a call to Western Lawns regarding the planting of some flowers in the front. Our previous contact, Scott, no longer works for them. Rick indicated that the new contact is Tom Stewart. Rick said he would follow up with him to get a bid to plant some fall flowers.

Regarding the neighborhood directory, all the lists have been turned in except for Ron, Rob, Stan, and Paul. Kathy asked that these get turned in as soon as possible. They can be submitted to either Kathy or Susan who are working on the directory.

It was decided that Kathy would coordinate the “yard of the month” promotion. Rick provided the current voting which selected 6710 NW 128^th. Ted said he would go by TLC and get the gift certificates and get them to Kathy. She will present it to the winning homeowners and place the sign in their yard. The goal will be to have these from April through October. For this year, everyone needs to have his or her top 3 choices to Kathy by the 15^th of each month.

Rick gave a final report on the repair of the broken floodlight in the front entrance. Rick coordinated the repair with Lowery Electronics. Rick paid them the $185, and Western Lawns agreed to reimburse Rick for the full price as they indicated that they were the ones that accidentally broke it while mowing in July.

Susan obtained a catalog from Spring Hill Nurseries. She identified some trees to purchase that will be planted in the common area that separates Preston Hills from the new Rock Creek development. She gave Rick the catalog to review with the board as she was unable to attend the meeting. The suggested trees to plant, the Green Giant Arborvitae, was approved by the board. Rick will work with Susan to get these ordered and will organize their planting this fall, probably in October. The cost is expected to be less than $300.

The next meeting is scheduled for Tuesday, September 11 at 7:00. It will be in the same room, which is building 2, room 1050.

Being no other issues, the meeting was adjourned at 8:00.

PRESTON HILLS HOMEOWNERS ASSOCIATION

Minutes of Board Meeting

July 10, 2007

Prepared by Paul Fredrickson (Secretary)

Members Present: Rick Wolfenbarger (President), Ted Lausser (Treasurer), Paul Fredrickson (Secretary), Susan Muehleisen, Rob Patterson, Amir Shadaraam, and Stan Wilson.

Member Absent: Ron Plant (Vice President), and Kathy Wester.

Rick Wolfenbarger (President) called the meeting to order recognizing the members present.

Minutes: The June minutes were available for review. The June minutes were approved without opposition.

Agenda:

1. Members of the board have been making personal contact with residents of all sections of the neighborhood. When discussing voluntary membership in the homeowner’s association, members were asked about possible civil liability of the members of the association. The board discussed how to alleviate the concerns of the homeowners of section 1. The board agreed that case law would be the best way to demonstrate this issue. This can be researched through OSCN.NET.

2. Ted Lausser reported on the balances of the accounts. Checking : $8600.53 / Money Market : $20,814.92 / CD : $5,395.80. An expenditure of note was a check written to Mark Marquart for the replacement of a solenoid in the sprinkler system.

3. Rick Wolfenbarger reported that he is working on a damaged spotlight at the common area entrance. The light was damaged by a mower. Western Lawns asked that we repair the light and present an invoice.

4. Stan Wilson presented the PHHOA TLC Yard of the Month sign. The members agreed to place votes by email before July 15, 2007 for the winning yard.

5. The board agreed to have the updates for the directory completed by the next meeting. Jeff Behymer has agreed to publish the directories only charging the cost of materials.

6. The issue of curb painting was addressed. The board agreed that permission would be asked before any home’s curb would be painted.

7. Members asked what could be done about a boat that was parked in front of a Section 1 home. It was discussed and resolved that since the home is in Section 1, it is not subject to the covenants of the Home Owners Association.

8. The board agreed to have Western Lawns bid for the job of planting the front planters.

9. The board discussed the best way to purchase trees for the common area planting. Springfield.com was one suggestion.

10. Susan Muehleisen reported that despite the heavy rains lately, the water level did not rise as high as before. The only change was that the lower creek area was cleared some.

Next meeting:

The next meeting is scheduled for August 14, 2007 at 7:00pm.

PRESTON HILLS HOMEOWNERS ASSOCIATION

Minutes of Board Meeting

June 12, 2007

Prepared by Paul Fredrickson (Secretary)

Members Present: Ted Lausser (Treasurer), Paul Fredrickson (Secretary), Susan Muehleisen, Kathy Wester, Stan Wilson.

Member Absent: Rick Wolfenbarger (President), Ron Plant (Vice President), Rob Patterson, Amir Shadaraam.

Ted Lausser called the meeting to order recognizing the members present.

Minutes: Susan Muehleisen motioned to approve the minutes of the May meeting. This motion was seconded by Kathy Wester. The minutes were approved as submitted without opposition.

Agenda:

1. Preston Hills Homeowner’s Association Directory update.

Kathy Wester provided the members present with their home contact assignments. Members discussed whether e-mail addresses would be requested when the contacts are made. The board agreed that e-mail addresses would be requested as a means of communication within the neighborhood. It was decided that each homeowner be assured that these e-mail addresses would not be sold or transferred. Kathy asked that each member complete this assignment within the next two weeks. After some discussion, the board agreed that section 1 should be contacted and their information included in the directory. Kathy Wester remarked that the last directory was informative and useful in form. She asked for suggestions on content. None were made. Ted Lausser reported that a man in the neighborhood named Jeff Behymer published the last directory and may have the ability to do it again. The board agreed that Jeff Behymer be contacted to consider providing this service and being compensated. Ted Lausser requested that the map of homes in the neighborhood be expanded to better fit names.

2. Curb painting.

It was decided that curb painting would be discussed with each homeowner during the contact for directory update. Members of the board will report the wishes of each homeowner assigned to them.

3. Ted Lausser reported on a gentleman who owns a house in the neighborhood who thought for a time that he was in section 1. He believed that he did not have to pay HOA dues because the previous homeowners did not. Ted Lausser was able to prove to the man that he in fact lives in a mandatory dues section. This man paid dues. The man requested a copy of the by-laws. It was discussed that the by-laws are available on the PHHOA website. (www.prestonhills.com)

4. Ted Lausser reported that the letter approved by members of the board was sent to all homes in Section 1. Ted Lausser said no invoices were mailed to homes in Section 1. Ted reported that this is a decision he made based on his experience last year. Last year the homeowners in Section 1 responded upset that they received an invoice for something they are not required to pay. Ted said about 10 out of 38 homeowners of Section 1 responded this way. Ted said he has not had any response from the letters yet. Ted reported that some homeowners in Section 1 have told him that they would be willing to volunteer time in the betterment of the neighborhood. Invoices were mailed to Sections 2 and 3.

5. Ted Lausser reported that there were six Section 2 and 3 homeowners who had not paid HOA dues for 2006 as of May 2007. Ted mailed notices to these six homeowners. Three of them have paid including the gentleman discussed above. Ted filed liens on the homes of the three that have not paid dues for 2006.

6. Kathy Wester began discussion regarding requiring the homes in Section 1 to become dues paying members of the HOA as they are sold to new owners. She asked what must be done to force a home to become a member of the HOA when it is transferred to a new owner. Ted Lausser reported that an attorney has attended an HOA board meeting in the past. This attorney advised that 60% of the non-member section must voluntarily choose to become part of the HOA. With the vote of the 60% (23 of 38 homes), all homes in the section could be compelled to join the HOA. Ted reported that if the paperwork is in order, the new homeowner is advised of their required membership dues of an HOA at the title company where their closing is held. Ted Lausser remarked asking, “What do we have to offer them (Section 1 homeowners) in terms of benefits?” Kathy asked what actions have to be taken to require membership in the HOA on a house by house basis each time a new home is sold. Stan Wilson reported that even if a current homeowner does not wish to be a part of the HOA, the homeowner can sign a document to be filed with the county that requires his home to become part of the mandatory dues paying HOA upon sale of the home. This is considered the easier way to compel Section 1 into HOA membership. Discussion ensued regarding activities that may entice Section 1 homeowners to take interest in the HOA. Activities included “Yard of the month”, “Fall decoration award”, “Easter decoration award”, and “Christmas light judging”.

7. Ted Lausser reported that there is $7825.53 in the checking account. It takes $1100 to $1200 to pay utilities, landscaping and miscellaneous throughout the year.

8. Susan Muehleisen reported that today she contacted Linda Shackleford(sp?) at TLC Nursery 105 W. Memorial (405) 751-0630. Linda agreed to provide a $25 gift card per month starting July 2007 if the board agreed to post a sign in the yard that reads, “TLC Yard of the Month”. Linda committed to providing the $25 gift card per month each year from May to September. The only need was the sign. Stan Wilson asked to be allowed to contact Linda Shackleford regarding design and production of the sign. Discussion ensued regarding how the yard of the month would be selected. It was agreed that members of the board would nominate and judge the yards of the neighborhood while communicating by e-mail. It was agreed by the board that the sign should be professional in appearance so that any homeowner would be proud to have it displayed in their yard. Stan will report when the sign is ready and this will help determine when the first award is given. Ted agreed that he will check the dues status of all nominated yards. Ted reported that there are seven homeowners in Section 1 who have paid dues. The board agreed that those homes would be considered in the award judging.

9. Susan Muehleisen reported that she walked the greenbelt behind her house. She found 12 significant holes in the tree line that require 12 to 15 trees. There was discussion about where to purchase the trees. Possibilities were TLC, Lowes, Home Depot, and mail order.

Records:

Paul Fredrickson (Secretary) took possession of the post office box key.

Next meeting:

The next meeting is scheduled for July 10, 2007 at 7:00pm. I contacted John Milner (405) 717-4317. Because of remodeling of the main building, the room has been changed. The next meeting is in building #7 (Construction Trades Building) Room 103. This building is located on the west side of the campus.

PRESTON HILLS HOMEOWNERS ASSOCIATION

Minutes of Board Meeting

May 8, 2007

Prepared by Paul Fredrickson (Secretary)

Members Present: Rick Wolfenbarger (President), Ron Plant (Vice President), Paul Fredrickson (Secretary), Susan Muelheisen, Rob Patterson, Amir Shadaraam, Kathy Wester, Stan Wilson.

Member Absent: Ted Lausser (Treasurer).

Minutes: Minutes of the April meeting were reviewed and approved without opposition.

Agenda:

1. Disposition of the entry lights replaced since last meeting.

Three possibilities were discussed. The first was selling the old lights through a sealed bidding process to members of the neighborhood association. The second was to install the lights near the newly installed picnic table as decoration without electricity. The third was to install the lights near the newly installed picnic table with a plan to install electricity. Running electricity to the area was deemed problematic and there was no research available regarding cost or feasibility. Selling the lights was deemed problematic because of notification issues and low anticipated selling price. Rob Patterson reported seeing the lights when they were removed. He saw damage to some of the anchor points. Amir Shadaraam proposed installing the lights as decoration with no intentions of connecting electricity. Stan Wilson offered to have the lights placed on his property at the curb in the event that the board chose to leave the lights for big trash day. After further discussion, Rick Wolfenbarger motioned that the lights be installed near the picnic table without electricity for decoration. The motion passed without opposition.

2. Best method of communicating between board members.

Rick Wolfenbarger asked all members if e-mail was the best way for the board to communicate. All members agreed that e-mail was the best way to communicate.

3. Recap of garage sale weekend.

Kathy Wester reported that the garage sale was a resounding success. She was able to demonstrate with personal experience that garage sales coordinated within a neighborhood draw bigger crowds. Rick Wolfenbarger reported that making the newspaper classified ad was simple and flexible. The “Neighborhood Garage Sale Sign” was returned to Paul Fredrickson (Secretary). The practice of coordinating a neighborhood garage sale in the spring and fall was discussed.

4. Updating and publishing a neighborhood directory.

The board agreed to make an updated directory ready for publishing by the end of summer. Board members agreed to split the neighborhood into sections and contact homeowners to update directory information. It was discussed that this will be an excellent time to offer painted house numbers on the curbs. Kathy Wester committed to assigning members of the board a section of homes to contact. She will provide the assignments at the June 12, 2007 board meeting.

5. Dues collection upcoming.

Neighborhood Association Dues are due July 1 and delinquent July 30. The invoice must be made with 30 days notice (June 1). The board discussed providing incentives to Section 1 homeowners to become members of the neighborhood association. Rick Wolfenbarger will compose a letter to add to invoices sent to Section 1 homeowners outlining ways they are benefited by the homeowners association. New incentives were discussed such as “Yard of the moth” award with a cash prize and cookouts or ice cream socials.

6. Open discussion.

The following topics were discussed in open forum. Some information was condensed and sequenced for clarification.

Amir Shadaraam proposed that homeowners be asked to contact the board to opt out of the curb painting. Stan Wilson reported to the board that an attorney has advised that curbs should not be painted until expressly authorized by the homeowner.

Newsletters are sent to homeowners in the neighborhood one to four times per year depending on the need to disseminate information. The newsletter in the spring is mainly to notify homeowners of the annual meeting.

Susan Muelheisen reported to the board that the tree line in common area B adjacent to the new town homes construction has been damaged. She reminded the board that at the annual meeting, the previous president Paul Woodson agreed that planting trees in this area of the common area would be appropriate. She agreed to walk the area and report back with a number of trees needed.

Records:

Secretary duties were transferred. New secretary Paul Fredrickson took possession of three boxes containing records, one tape recorder, and one “Neighborhood Garage Sale” sign.

Next meeting:

The next meeting is scheduled for June 12, 2007 at 7:00pm. I contacted John Milner (405) 717-4317. Because of remodeling of the main building, the room has been changed. The next meeting is in building #7 (Construction Trades Building) Room 103. This building is located on the west side of the campus.

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

April 10, 2007

Members Present: Darrell Carlson, Amir Shadaram, Ted Lausser, Paul Woodson

Ron Plant and new members Susan Muehleisen, Rick Wolfenbarger, Paul Fredrickson, Rob Patterson.

Members Absent: Stan Wilson, Becky Swan, Kathy Wester.

Darrell and Paul were attending even though they are rotating off the board, in order to provide some background to the new members.

Minutes: Minutes of the March meeting were approved.

Treasurer’s Report: The treasurer’s report was the same as that presented at the annual meeting last week. All bills are paid, and the audit should be completed by the next week.

Background: Paul briefed the new board members on items of historical significance to bring them up to date on board activities. He covered the contract with Western Lawns for maintenance of the common area, how those persons close to the open areas should

Contact them for mowing when weeds get too high, the sections 1,2, and 3 relationships concerning the association, drainage ponds, title to common areas and the discussion of a gated community.

Amir gave a report on the installation of the lights and there are only a couple of households who need to respond to allow OG&E to work on installation.

Darrell discussed the Landscaping committee and the building committee and the general duties of each. We discussed the installation of the new lights at the front entrance and the installation of the picnic table and bench. It was agreed that as soon as the weather was favorable, the board and anyone else who is interested would participate.

A new directory was discussed since the present on is several years old and out of date.

It was agreed that meetings would continue to be held on the second Tuesday of each (except no meeting in December) at Francis Tuttle. Ron said he would contact the event coordinator at the school and extend the meeting dates through next fiscal year.

Officers for 2007-2008

The new officers for the next year are: President, Rick Wolfenbarger

Vice President, Ron Plant

Secretary, Paul Fredrickson

Treasurer, Ted Lausser

The next meeting will be Tuesday, May 8, at Francis Tuttle at 7:00 p.m. in room 1010.

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

March 13, 2007

Members Present: Darrell Carlson, Becky Swan , Amir Shadaram, Ted Lausser, Stan Wilson, Ron Plant.

Members Absent: Paul Woodson

Minutes of the February 13, 2007 meeting were approved as presented.

Treasurer’s Report: Ted presented that there was a total assets (cash and CD accounts) of $36,615.86. The audit report has been stared and should be finished by the annual meeting. The attorney who came to the February meeting has been paid. His bill was $255.00. Ted has discussed insurance concerns with our agent who is concerned about workman’s comp coverage for anyone doing work on association property.

Street Lights: The city still cannot provide a definitive date for installation but said it would be soon.

Entrance Lights: Becky said that she had talked to two different vendors concerning replacement lights for the entrance to the addition. The decision was made to purchase 2 new lights, with clear rather than the white standard globes, of the 11-foot size. This was felt to be better than the ones there now as the trees and shrubs were growing taller. The old lights will be offered for sale to the homeowners or moved to the area where the picnic table is to be installed. This, however, would require electrical service to be installed and additional monthly service charges. No firm decision was reached.

Picnic Table: The installation of the picnic table and bench was discussed and no firm date was set for installing. Amir would like it out of his garage. All agreed to help but could not agree on a date.

Newsletter: Approximately 20 copies of the newsletter were passed out to each of the board members to be distributed to the neighborhood.

Annual Meeting: The annual meeting will be held at Francis Tuttle in room 1330 at 7:00 p.m. on Tuesday, April 3, 2007. Stan volunteered to bring cookies and bottled water, and since no names were available for board nominations, it was decided to leave it open to be handled at the meeting. As previously agreed, 2 homeowners names would be drawn from those present to receive a $100.00 reduction from the next year’s dues. Only one entry per address will be accepted. At the meeting Ted plans to distribute a report of income and expenses showing the major categories of expense for all homeowners to review.

The next meeting will be the Annual Meeting on April 3, and the next Board meeting will be the following week, April 10, at 7:00 p.m. at Francis Tuttle.

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

February 13, 2007

Members Present: Darrell Carlson, Becky Swan , Paul Woodson, Amir Shadaram, Ted Lausser, Stan Wilson, Ron Plant

Guest Present: Matthew Winton

Matthew Winton of the law firm of Vaughn and Winton, made a presentation concerning the legal aspects of neighborhood associations and the rights of property owners and covenants. He also responded to questions concerning fees and liens on properties. He had examples of what some neighborhoods have done to encourage participation by the homeowners. (block parties, ice cream socials, yard of the month, etc).

Minutes of the January meeting were approved as presented.

Old Business: Paul asked if the table had arrived and where it was stored. Amir said it was in his garage and we could begin installation as soon as the weather improves.

Treasurer’s Report: Ted presented the Treasurer’s report and stated that only 4 or 5 homeowners have not paid. The cash and savings total in the bank is $41,936.93. He is going to contact the late payers them by phone to double check and if they don’t remit will proceed with lien action. He further stated that the audit should be completed by the April Annual Meeting.

Duke Energy: No further word concerning the Duke cleanout trap.

Street Lights: Amir stated that the contractor for the City has been busy but should get to them soon.

Pond: Paul recounted for Stan a brief history of the detention pond and brought him up to date on the bid by Red Plains to re-design the pond. A call to our city councilman (Mr. Ryan) and a subsequent call to the City revealed that the engineering bid probably was not exorbitant. However, it is too expensive for us at this time. We are continuing to look at alternatives.

New Business: Darrell stated that the newsletter is just about ready to print.

Ron stated that Francis Tuttle now requires us to sign a contract for the use of the facility for the annual meeting. It will be inRoom 1330 A, RK1 building. Enter the main entrance. The room is just beyond the information desk. The reservation is for April 3, 2007 at 7:00 P.M. He will sign the contract and deliver it to the school.

The next board meeting will be March 13, at Francis Tuttle at 7:00 P.M.

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

January 9, 2007

Members Present: Darrell Carlson, Becky Swan , Paul Woodson, Amir Shadaram, Ted Lausser, Ron Plant

Minutes of the November 2006 meeting were approved. (There was no December meeting).

Darrell, as President, presented a letter of resignation from Rosie Bollenbach stating that she could no longer be a member of the board. This was accepted, with regrets, by the board.

Since the board of directors is now down to six active members, Paul suggested that each of us try to contact other homeowners to enlist their support in filling the unexpired portion of Rosie’s term. Subsequently, Mr. Stanley Wilson agreed to serve for the remainder of the term. The board members unanimously approved Mr. Wilson. Welcome aboard, Stan!

Treasurer’s Report: Ted reported that 12 homeowners still have not paid their dues (Due June 1, 2006), and it was suggested that an additional letter be sent to them reminding them of the delinquency and if no action is taken, to begin lien preparation. Ted will check the web site and tax roles to be sure that he has the current names of owner of record before sending the letters and/or the liens. Those that are still unpaid by the next board meeting will be reviewed by the board for lien filing. Total balance in bank (savings and checking) is approximately $46,000.00. Net income of dues over expenses was $11, 829.66 for July through December 2006.The new software for maintaining the files has been received and is being studied for conversion.

Old Business: Amir was asked about the placing of numbers on curbs. He said that as soon as the weather was good it would be done. The board agreed that all homes in the neighborhood would be done (Sections 1,2, and 3) and that there would be no charge to the individual homeowners. It was suggested that the newsletter include the information that if anyone did not want their address painted on the curb to contact Amir and he would exclude them.

The bench for the common area has been ordered and should be delivered soon.

Paul reported on the meeting that he and Ron had with the Director of Planning for OKC concerning the pond. It boiled down to the fact that a sketch of our plan by a qualified engineer would probably be approved by his department. There is no requirement by the City for water to lie stagnant in the pond area. He further stated that it is really too shallow to be a viable “wet bottom” pond. He further suggested that the firm who originally designed the pond be contacted for the revision. Paul has done so and received a very elaborate bid for extensive work by the engineers. The board asked Paul to contact the company for a revised bid covering only the first phase of the proposal and see if it was within the scope of our limited funds. Paul has subsequently done so and is waiting for a response from Red Plains.

Annual meeting: The Annual Homeowners meeting is scheduled for April 17, 2007 at Francis Tuttle. In order to improve attendance, it was agreed that a drawing would be held for 2 homeowners to have a reduction of $100.00 in their 2007-2008 dues IF THEY WERE IN ATTENDANCE.

Ron said he would contact Matthew Winton concerning his availability to speak to the board about including Section 1 homes in the association.

Next Meeting: Tuesday, February 13, 2007 at Francis Tuttle, 7:00 p.m.

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

November 14, 2006

Members Present: Amir Shadaram, Darrell Carlson, Ron Plant, Becky Swan, and Rosemary Bollenbach.

Members Absent: Ted Lausser, Paul Woodson

President Darrell Carlson called the meeting to order stated that we had a quorum and asked for review of the minutes of the October meeting.

Minutes were approved as presented.

Treasurer Report: Since Ted was absent, there was no treasurer’s report.

Old Business: Darrell asked Amir what the status was on the bench and table that were approved for purchase at the last meeting. Amir stated that after further review, the shipping costs were much higher than anticipated and that the table required that a concrete slab. After discussion, it was decided that on Saturday morning, November 18, at 9:00 a.m., all available members would meet at the dam and decide where the installation should be. It was also agreed that the table and bench which required only concrete footings around the legs would be ordered instead of those approved at the October meeting.

Section 1: Ron reported that he had talked to Neighborhood Alliance and gotten the information concerning bringing in additional areas. They are sending him some material to review and he will discuss his findings at the January meeting. Basically, it requires a 60% vote of all the people in Section 1. (Sections 2 and 3 do not participate in the election). All those who agree (if 60% or more) can become members immediately and all those opposed will be required to join when the property changes ownership.

Doug Hopkins has sold his home and asked for the title company to be notified of the status of his dues. Ron said that he had already taken care of notifying the Title Company but he will double check with them.

Home Pictures: Becky said that all of the homes have been photographed and will be posted on the web site soon.

Decorations: Becky also said that after looking at the decorations, her husband didn’t think anything needed to be repaired or replaced. The board told her that if they found any problems while installing the lights, to submit any bills for reimbursement at the January meeting.

Lawn Maintenance: Rosie asked if the maintenance company could give us a bid for a regular mowing schedule for the common areas. We will ask for an additional item to be added to the next year’s contract spelling out the frequency and price of the additional mowing. She further asked if it was all right for homeowners to landscape and maintain the common area behind or adjacent to their homes. The board’s position has been that it is OK to do so, but no structures of any kind (including fences) can be erected on the common area. Access must be available to the common area at all times.

Annual Meeting: The annual homeowners meeting will be at Francis Tuttle on Tuesday, April 4, 2007.

The next Board meeting will be Tuesday, January 9, 2007 at 7:00 p.m. at Francis Tuttle.

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

October 10, 2006

Members Present: Amir Shadaram, Darrell Carlson, Ted Lausser, Ron Plant, Becky Swan, Paul Woodson.

Members Absent: Rosemary Bollenbach.

Minutes of the September meeting were approved as read.

Old Business: Amir reported on the cost of having reflective signs put on the curb at each house. The cost would be $4.00 each. It was approved that we proceed and the Association pay for the signage. We will distribute flyers prior to the start date so that if anyone wants to decline, they can contact a board member. The plan is to paint all homes including those in section 1.

Dirt Pile: The soil that was dumped on the east side of the common area A has been distributed and filled in around the culvert drainage on the east side.

Duke Site: Paul stated that he had talked to Russ Garrett who suggested that we have someone spread weed and feed on the area around the sump site. He indicated that if we did that he and Malcolm would maintain the area. The maintenance cost would be $400.00 per year. Amir indicated that he would have Western Lawns bid on the maintenance of the area to have a competitive bid. It is hoped that Duke will help in the building of a fence around the site.

Beavers: Paul indicated that he would call the Wildlife Department to see if they have any knowledge of someone who can help with the Beaver problem. (Subsequent to the meeting, Paul was able to secure a name and a meeting with a gentleman who is going to help us get rid of the beavers. Flyers were distributed to most of the houses in close proximity to the area.)

Street Lights: Amir reported that he had talked to the City and they apologized for the delay. The indicated that the lights would be installed very soon.

Trees: Amir suggested that we look at the possibility of planting some fast growing trees along the easement throughout the entire neighborhood. There was no action taken at this time.

Christmas Decorations: Once again Becky agreed that she and her husband would decorate the entrance. She did indicate that some of the decorations are in bad shape and need to be replaced. She will report back on what is needed to put them in shape.

Section 1: Ron agreed to research a method of getting Section 1 into the association.

NEW BUSINESS:

Benches for the Common area 1: Amir had catalogues from two companies who sell outdoor benches and tables. After reviewing the pictures and specifications, it was agreed to order two and have them shipped. The Board will arrange to install them upon arrival or when weather permits.

Treasurers Report:

Taxes: All back taxes are paid on the common area A. The association is now the owner of both Areas A and B.

Bank Balances: Checking, savings CD and Money market total is $43,386.18

Next Meeting: November 14, 2006 at Francis Tuttle at 7:00 p.m.

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

September 12, 2006

Members Present: Amir Shadaram, Darrell Carlson, Ted Lausser, Ron Plant.

Members Absent: Becky Swan, Paul Woodson, Rosemary Bollenbach

Minutes: The August 8, 2006 minutes were approved.

Treasurer’s Report: Ted reported that the checking account has $14,404.17, the money market has $20,207.20, the savings account has $4269.75, and the one CD which is maturing very soon has $5,139.41

for a total asset figure of $44,020.53.

It was agreed that the CD should be rolled over to the current best rate for 7 months (5%) and we will review moving some more of the funds into CD’s at each of the next few meetings.

Ted mentioned that he is finalizing data for the audit. He recommended that since the QuickBooks copy that we are using belongs to a previous treasurer, we purchase a new copy in the name of the association. The Board unanimously agreed.

He stated that there are still 18 households in sections, 2 and 3 which have not paid this year’s dues. It was agreed that we send another letter (second notice) and follow up in October with liens if the dues are not paid.

Ted has talked to Mary Thompson regarding the insurance policy. She stated that the Board is covered for $1 million each, $2 million total, under an umbrella policy and the association has liability coverage for $5,000.00.

He further stated that he has the information for the amount of taxes owed for the common area A and will send that check to the County Treasurer.

New Business:

Landscape Committee: Darrell suggested that as soon as Rosie returns from her trip to London she and the rest of the Landscape committee decide on the plantings at the entrance for the fall season.

Flagpole: Two estimates for a flagpole were reviewed. After discussion concerning maintenance and flag replacement costs as well as the fact that the Vo Tech school has an American flag just across the street, it was decided to delay a decision until more members were present. (Only 4 of the 7 members were present).

Garage Sales: It was decided that since people need to know in advance of a garage sale, that the newsletter establish a specific time for them to be held each year. A recommendation was made and accepted that the first week of spring and the first week of fall be designated as Garage Sale week for Preston Hills. The next official sale event will be the spring of 2007.

Address Signs: It was recommended that we have the address painted on each curb. This is helpful for Police, Fire Department, and other emergency vehicles. It was estimated that for a top quality job with reflective paint, a group rate of something between 5 and 10 dollars per household would be appropriate. Amir volunteered to try to contact someone to give us a bid for all the houses (sections 1,2, and 3) to be done. If people decline to have it done then we will skip their house. The newsletter will inform all households of the approximate time this would be done and give people a contact name for those who might wish to decline.

Common Area Improvement: Although the leveling of the detention pond has been put on hold, it was agreed that something needs to be done to remove trees, and other brush around the pond and the area south of the dam. Amir agreed to contact the contractor who had given us an estimate last time for brush removal. He will e-mail the board before authorizing any work to be done. The possibility of some benches and trees at the south end of the area was discussed. It was agreed that if the cost is reasonable this should be done.

Adjoining Property: As the Association ages, it was felt that we should revisit the process whereby those homes in area 1 could be adopted into the association. Ron said that he would contact the attorney who gave an opinion a few years ago and see if he has any additional information.

Next Meeting: The next board meeting will be held on Tuesday, October 10 at Francis Tuttle at 7:00 p.m.

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

August 8, 2006

Members Present: Paul Woodson, Rosemary Bollenbach, Amir Shadaram, Darrell Carlson, Ted Lausser, Ron Plant.

Members Absent: Becky Swan.

Old Business: Minutes: The minutes of the July 11, 2006 meeting were approved.

Insurance: A card was received from Mary Thompson thanking the board for being such a good neighbor. The insurance policy that State Farm carries was discussed. It provides coverage for items owned by the association, which are primarily the brick walls at the entrance to the development. A comparison was made with another policy writer and the recommendation was made and carried to continue with the current policy. Ted will contact Mary to see if an umbrella policy is needed and or available for the board or anyone working on behalf of the association.

Audit committee: One of our neighbors in section one has volunteered to do the audit for the association and Ted will contact him to see what information is needed.

Property Deed to Common Area A: Although the records indicate that the common area went to a Sheriff’s sale in 2003, it still is listed in the association’s name and the outstanding taxes are still due. Ted will investigate and pay the taxes in order to get the matter cleared up. We have a copy of a quit claim deed from Millbrook to the Association.

Treasurer’s Report: No printed report was available due to an equipment problem at Ted’s but he reported the following: 60 owners have paid their dues so far. There are about 20 or 22 households in sections 2 and 3 who have not paid. He will send out second notices to them. At present, we have $15,214.00 in the checking account along with the CD’s reported last time.

Mr. Brown: Darrell said that he would draft a second letter to Mr. Brown asking for a resolution to his trailer problem in his backyard (in violation of the covenant bylaws), for board review.

Duke Energy Cleanup: Paul said that he has not heard anything lately from Russ concerning fencing or other facility changes from Duke. However, Duke has done considerable work cleaning up the area around their facility and seems to be glad to work with us.

Streetlights: Rosemary asked about the additional streetlights. It was stated that five (5) additional locations had been identified for lights to be installed in areas 2 and 3 (no expense to the association). Amir stated that he had talked to the City and it had been scheduled to be done in July but the OGE was running a little behind.

Weeds: Western Lawns has been called to mow the weeds on the portion of common area A behind the houses on Park Hill Road. They have mowed but there are still some weeds left back there. It was suggested that if we contact Johnston Brothers (developers for the Rock Creek development), maybe they will brush hog the area.

Meeting Adjourned.

Next Meeting will be September 12, 2006 at Francis Tuttle, 7:00 p.m.

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

July 11, 2006

Members Present: Paul Woodson, Amir Shadaram, Darrell Carlson, , Ted Lausser, Becky Swan, Ron Plant.

Members Absent: Rosemary Bollenbach

Minutes: May 23, 2006: Since there was no meeting in June, the Minutes of the May 23^rd meeting were approved.

New Business: Mark Marquart has submitted an estimate for purchasing some replacement sprinkler heads to replace the ones, which are currently going bad. It is $295.10. Mark will buy the new heads and will install them as necessary.

Treasurer: As of the meeting, 52 members have paid their current dues, 4 from Section 1 have paid and 1 lady paid $100.00 and will pay the rest when the rest of Section 1 pays. Ted had some question concerning two persons from last year who had two invoices and payments. Amir explained that the one person was a year in arrears when the invoices went out and that homeowner paid both years in a matter of a few weeks. That is why there appears to be two invoices to him. Amir paid bills during Ted’s absence to Europe and Ted will get on the signature card at Mid First for check signing. Only the water bill, electric bill and one from Western Lawns for mowing the common areas were paid. Greg Hill needs a lien for 2005-2006 dues. Liens need to be renewed each year to be current when property sells. Liens must be cleared when property changes hands. The Hollis lien needs to be re-entered also.

Old Business: Audit: It was proposed that we contact a few of our members (excluding board members), to look at our records and issue a report of findings. The previous committee established has made no progress to date other than a mission statement. We made no response to the proposal. The proposal was that Peggy Marguart, Sherrie Carlson and one other person be empowered to examine the records. It was approved.

Southeast area of Common area B. Russ Garrett: Russ sent an email to Paul stating that the oil company has come in, moved their hose, mowed the area and done extensive cleanup in the area. He further stated that if the association would sod the area, he and Malcolm would keep the area mowed for $200.00 (each total $400.00 per year). Since we currently pay Western Lawns $170 for each mowing of the area it will save the association and give our area a nicer look. The proposal was approved.

Property Deed and dues: It was stated that since we now own the Area A property, we need to contact the County Treasurer and find out what we owe in back and current taxes. (Back taxes since the developer had not paid them after he filed the quit claim deed earlier. Common area B is current with tax payments.

Ron said he would call and find out what is the current amount due.

Congratulations: One of the section 1 homeowners sent a note with his dues contribution stating his appreciation for all the hard work that members do to keep the front area looking nice with cleanup and planting, and sprinkler care. THANKS HOMEOWNERS!

Next meeting: August 8, 2006 Room 1003 Francis Tuttle, at 7:00 p.m.

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

May 23, 2006

Members Present: Paul Woodson, Amir Shadaram, Darrell Carlson, Rosemary Bollenbach, Ted Lausser, Becky Swan, Ron Plant.

(No Members Absent)

Paul Woodson, as outgoing President, opened the meeting and suggested we vote on the slate of officers he had presented by email earlier. Darrell Carlson, President; Paul Woodson, Vice-president; Ted Lausser, Treasurer; Ron Plant, Secretary. The slate of officers was approved.

Old Business:

Minutes were approved as presented for the April meeting.

No word has come back from Mr. Macintosh or Russ concerning cleanup action on the southeast corner of the Area B.

Mr. Behymer has completed the bricking of his outbuilding. Item closed.

Mr. Brown has neither moved his trailer nor responded to our registered letter concerning it. Another letter will be prepared by Darrell as President and after approval of the board, will be sent to Mr. Brown stressing possible legal action and the attendant cost.

Amir stated tat he has not yet paid the back taxes on Common area A because he did not have the legal description. I (as secretary) have the description and will give it to him.

New Business:

As out going Treasurer, Amir stated that only two resident (Mr. Hollis and Mr. Hill have not paid the dues. We have filed another lien on Mr. Hollis and will prepare one for Mr. Hill. It was stated that liens must be renewed each year in order to be in effect. Thanks Amir for your work this past year!

Committees: Rosie was elected as chair of the Landscaping Committee, and Becky agreed to chair the Building Committee. All members of the board agreed to help them carry out their duties.

Discussion was held concerning the entrance streets to the addition. Several potholes and some separations have been noticed. It was mentioned that if several homeowners call the response from the city might be better. Our City Councilman is Pat Ryan and we need to ask for repairs to be made.

Meeting Dates:

It was proposed and agreed that the monthly meetings of the board would occur on the second Tuesday of each month rather than the fourth Tuesday. I will contact Carol Eldridge at Francis Tuttle and schedule meeting rooms for the following dates:

2006

June 13, July 11, August 8, September 12, October 10, November 14, December (No meeting)

2007

January 9, February 13, March 13, April 10, May 8 June 12.

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

April 25, 2006

Members Present:: Paul Woodson, Amir Shadaram, Ron Plant

Darrell Carlson, Rosemary Bollenbach.

Members Absent: Ted Lausser, Becky Swan

Prior to the meeting, two Visitors, ( Russ Garrett and Malcolm Macintosh) were interviewed concerning their ideas on the area on the southeast corner of the addition. Part of the Common Area B. They were helpful and forthcoming in ideas to clean up the area and help maintain it. In addition to work that they would do, they were going to contact the oil company which owns a clean-out trap in the area and see if they would help us do some improvements in the area.

Paul Woodson ,as outgoing President, called the meeting to order after the guests had left and we began with approval of the Annual minutes, and the March minutes.

Treasurer’s Report: The report was the same as that reported at the annual meeting just one week earlier.

Landscaping Committee Report: Darrell stated that he still had six more loads of dirt to purchase as well as flowers and greenery. We will reimburse him when he is finished. April 29 is the next work day at the front entrance.

Old Business: Pond discussion was postponed for later date.

New Business: Mary Thompson had called to suggest that additional insurance be purchased to cover people working on the Common Areas. Since no specific information was given, no action was taken.

Two letters were received this month from Millbrooke Development, L.L.C. One was a letter notifying the Association that Cheryl Fincher was no longer the “registered agent” for the Association. The other letter was a quit claim deed for Common Area A. We will now be responsible for paying the back taxes on that property. (Approximately $350.00)

Rosemary suggested that if meetings of the full association were held more frequently maybe more people would attend. Any recommendations for increased attendance and participation will be greatly received.

Paul explained the broad outlines of Common Areas A and B as well as the definition of Sections 1,2, and 3. Discussion was held concerning how to encourage people to get involved.

Officers were not elected at this meeting since two members were absent. Paul subsequently canvassed the board and recommended the following: Darrell Carlson-President, Paul Woodson-Vice-President, Ted Lausser-Treasurer, Ron Plant-Secretary. E-mail votes were in agreement.

The Audit Committee proposal for reviewing the finances was discussed and approved.

Next meeting will be at 7:00 p.m. at Francis Tuttle.

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF ANNUAL MEETING

APRIL 4, 2006

The 2006 Annual meeting of the Preston Hills Homeowners Association was held at 7:00 p.m. in the Trades and Agriculture Building at Francis Tuttle.

Paul Woodson, President called the meeting to order. He introduced himself and the other board members:

Paul Woodson, President; Pete Peters, Vice President; Ron Plant, Secretary; Amir Shadaram, Treasurer;

Becky Swan, Ted Lausser, Jeff Hledik, and absent Darrell Carlson, Chairman, Landscape Committee.

An agenda for the meeting was distributed to all persons present. (attached).

Paul then introduced Amir who presented the Treasurer’s report for the year. (attached)

Summary: Total assets are $30,473.68 and total expenses for the year (April 1, 2005 through April 2, 2006) were $8,038.66.

Paul then proceeded to discuss the projects that were addressed by the board during the year:

Security Gates: Due to the cost estimates received,(minimum of $45,000.00 initial cost, not including individual transmitters) the resultant responsibility for paving and signage etc, as well as the dilemma of how the section one people who do not support the association would participate, the board decided to not pursue the project.

South of the addition: Development has begun on the condominiums being built on the vacant area south of Preston Hills. Johnston Brothers are the developers and Paul and Ron visited with them last fall and reviewed the plans and plat. It looks like the development will be an asset to the area. Far nicer than retail, apartments, or other types of structures in that area.

Website: It was mentioned that Monty Bates is still volunteering his time and talent to maintaining our Preston Hills web-site. (www: prestonhills.com)

Accounting Committee: Mr. DiPietra, who is heading up the accounting review committee indicated that a meeting would be held soon to finalize the audit procedures and the committee responsibilities.

Garage Sale: Last year’s garage sale only had three participants. Anyone interested in participating in one this year contact a board member with a recommendation for a date.

Playground: There has been discussion of putting a playground/picnic area south of the dam. Some discussion ensued concerning liability, maintenance and use.

Area B Maintenance: The area to the southeast and east of the dam is called Area B. the southeast portion of this area is very difficult to get to for maintenance. Mr. Woodson indicated that he had talked to Mr. McIntosh about using his tractor to do some maintenance for the association. This is still a possibility.

Lighting: The survey about having the City review the lighting situation in Preston Hills was discussed. Some people did not feel like they had been asked to sign the petition and the procedure was discussed. The city will review our request, if they decide to pursue it, OG&E will conduct a physical review and make a recommendation. If the City agrees, they will pay the bill for additional lights. If the City does not agree, the Association has then option of putting in additional lights but paying for the monthly charge (approximately $14.00 per month peer light).

Picnic: A suggestion for an annual picnic, or ice cream social was suggested and opened for discussion. Due to lack of interest, it was not pursued.

Detention Pond: Mr. Woodson reviewed the status of the detention pond, which collects all the rainwater for the entire subdivision. Since it is about two feet lower than the drain outlet, the board has been seeking advice for fixing it. We have reviewed the matter with multiple City agencies and are planning to submit a proposal for some landscaping to the appropriate board. Once that is approved and a permit issued, we will proceed to raise the level of the pond to the drainage outlet. Mr. Woodson assured the homeowners that all necessary permits would be in hand before any work would be done.

Work Days: Paul stated that Saturday, April 8, and Saturday, April 22 had been established as work days to cleanup and re-plant the front entrance area to the neighborhood. ALL ARE WELCOME and ENCOURAGED TO ATTEND & PARTICIPATE 8:00 Am. to noon each day.

Board Vacancies: Nominations were opened for the three open board positions. Rosemary Bollenbach was nominated and voted in by the entire membership. Since the articles of Incorporation state that a minimum of 3 and a maximum of nine board members may be approved, the current board will consist of the following seven members: Paul Woodson, Amir Shadaram, Ted Lausser, Darrell Carlson, Becky Swan, Rosemary Bollenbach, and Ron Plant.

Door Prize: In order to improve attendance at the meeting, the newsletter indicated that a drawing would be held for a free one-year’s dues payment ($200.00). The new board member, Rosie Bollenbach drew the winning name. Ted Lausser Congratulations Ted!

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

February 28, 2006

Members Present: Members Present: Paul Woodson, Pete Peters, Amir Shadaram, Darrell Carlson, Jeff Hledik, Ron Plant

Members Absent, Ted Lausser, , Becky Swan, Guest Present Mr. Jeffrey Behyme

Minutes from the January meeting were approved.

Old Business: The letter requesting Mr. Behymer to bring his outbuilding into compliance with the covenants of the association: Mr. Behymer stated that he was unaware of the full nature of the covenants until brought to his attention by board members. Since that time, he fully intends to comply. However, he has had a lingering illness and death of his mother, which set him back on his timetable. He said that he would have the exterior finished in compliance with the covenants by the 26^th of June 26, 2006.

Mr. Behymer asked about the process for complaining about people not being in compliance with the covenants. He was told that a letter or e-mail of complaint to the board stating the facts and the board would address the problem.

Mr. Behymer also asked if there is a posted registry of sex offenders. It was explained that there is a registry listed by the appropriate legal entities for the City.

A motion was made and approved that if the exterior of his cabana could be finished by June 26, 2006, that it would be acceptable.

Bids for the Detention pond.

Judd Van Meter (Quality Construction & Environment, Inc.) submitted a bid of $43,400.00 to remove trees and cattails and raise the level of the pond.

Justin Gallion (Gallion Excavating, Edmond) submitted a bid for the same work of $48,000.00.

James Lenon (Lenon Trucking, Edmond) submitted a bid of $33,825.00 but would knock down and not remove the trees.

Michael Woods met with Ron Plant to consider the job but later declined to submit a bid.

Mr. McIntosh told Paul that he thought he could get into the back lot to cut weeds. He will consider doing it and will give us an estimate for doing the work.

Tyler Fankhauser met with Amir and Paul and will be back in contact with Amir soon. It was suggested that we discuss with Mr. Fankhauser the possibility of using some of the extra dirt already owned by the association south of the creek. (Saturday, March 11, Paul, Pete, Amir, Ron and Mark Marquart met with Mr Fankhauser and discussed taking soil from the island and leaving the grassy area alone. He will give us a bid prior to the next board meeting)

Treasurer’s Report:

Total monies available (cash, CD’s and money market. $30,690.00

February income $200.00

February expense 686.59

No action to date concerning the audit.

One lien is to be filed for non-payment of dues.

New Business:

Darrell Carlson presented The draft of the newsletter newsletter. It was approved and recommended that he contact the Neighborhood Alliance to see if they will help with the printing of the newsletter.

The Annual meeting will be Tuesday, April 4, 2006 at 7:00 p.m. at the Francis Tuttle Construction Trade Building. (From South entrance on Rockwell, go West to the last building on the right.)

A motion was passed that we allocate an amount of $500.00 to be used by the Landscaping Committee to re-plant and landscape the front entrance to the neighborhood.

The next board meeting will be March 28, 2006, at Francis Tuttle in room 1-1030A (note location change for this time only)

Ron Plant, Secretary

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

January 17,2006

Members Present: Paul Woodson, Pete Peters, Amir Shadaram, Darrell Carlson, Ted Lausser, Jeff Hledik, Becky Swan, Ron Plant

Members Absent: Doug Hopkins

Minutes: The minutes were approved from the November 2005 meeting.

Street Light Survey: All of the survey results (except Doug Hopkins), were turned over to Amir. He will forward to the City and coordinate with them the study when it is scheduled. Most of the surveys did not ask the respondents if they would like a light in their yard.

Christmas Decorations: A big “Thank You!” To Becky’s husband for his work on the decorations at the entrance to the addition. Next year will require some new decorations due to wear and tear.

Behymer Letter: Paul has drafted a letter to Mr. Behymer regarding his refusal, to date, to complete his outbuilding to meet covenant requirements. The letter was approved and will be prepared and sent with a definite date for completion stated.

Treasurer’s Report: At this time, only two (2) homeowners have not paid their dues. (Except for the gentleman who has never paid, and the following results.

December and January expenses (through January 14, 2006) $1209.68 No outstanding bills.

Balances: Checking and money market $12048.13

CD’s 19071.52

TOTAL $ 31119.65

Pictures: Becky mentioned that she is about ready to begin taking pictures of the houses again and asked if the Newsletter could put in something about it. It was agreed.

Paul and Ron went to the County offices and received information concerning Common areas A and B. According to the official records, the Association owns Common area B and Millbrook owns Common area A. However, the taxes for A have not been paid for 2003, 2004 or 2005. It is approximately $250.00. They stated that if we wished we could pay the $250.00 and in two years if the owner did not reimburse us (and add 8% interest), then the Association would become the legal owner. We also received a plat of Area B which is a large area extending back behind the houses in section 3 and south into the “wilderness” area. No action was taken at this time.

The discussion that followed was concerned with the pond and what could be done. We are to receive as many as four (4) bids from different contractors for moving in dirt and filling the area in front (North) of the dam. The first one received was for $43,400.00. The board rejected this bid and determined that if a more reasonable cost cannot be found then perhaps it should be left “as is”. This is not a universal thought since it was felt that the problem of weeds, mosquitoes, unsightliness etc would get worse if no action is taken. Discussion followed concerning how to find free or reasonable, fill dirt. Awaiting further bids. Also, possible actions that could be taken to improve the water flow south of the dam were discussed. No action was taken at this time.

Tuesday, April 4, 2006 was the date selected for the next Annual Homeowners meeting. Since there will be three (3) seats coming up for election, all of the board members were asked to try to recruit people to run for the board seats.

The next meeting will be Tuesday, February 27, at Francis Tuttle.

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

November 29,2005

Members Present: Paul Woodson, Pete Peters, Amir Shadaram, Darrell Carlson, Ted Lausser, Jeff Hledik, Ron Plant

Members Absent: Doug Hopkins, Becky Swan

The minutes for the September meeting were approved. Since there was not a quorum for the October meeting, no official minutes were taken or approved.

Treasurer’s Report : Amir reported that there were only about seven (7) homeowners who have not paid this year’s dues. It was agreed that in January a letter would be sent notifying them of the intent to file a lien if not paid by a specific date. As of the end of November we have the following balances:

Checking Account 6,073.14

Money Market 6,023.82

CD’s 18,906.48

Total $31,003.44

We had no outstanding accounts payable.

Old Business: Per above, it was agreed that lien notices would be sent in January to those homeowners who have not paid their 2005 dues.

In regard to streetlights, it was decided that a petition would be taken and forwarded to the City requesting a survey of our needs. If the City agrees then they will pay for the additional streetlights and OG&E will determine where they are required. A motion was made and approved for each board member to be assigned a few houses to survey (Pete volunteered to make the assignments) and ask for petition signers to request the City to look at the situation.

Paul asked if reimbursement had been made to Doug Hopkins for the cost of the newsletter he prepared. Amir was directed to pay him the amount contained in the e-mail.

Mark Marquart had donated some trash bags for cleanup in the front area but had not requested reimbursement.

Mr. DiPietra has not begun the audit review. He had indicated to Amir that it would be a week to ten days before they would be able to start. Paul stated that it needed to be done before the annual meeting.

New Business: The question was raised about storage of the Garage Sale sign. Paul volunteered to keep it at his house.

Jeff has been reimbursed for the advertising for the garage sale.

Becky Swan has volunteered to put up and take down the Christmas decorations again and does not think any additional funds will be required.

In regards to the detention pond, Paul stated that after the developer turned the common area over to the Association, (without our knowledge), he (Paul) went to the clerk’s office and turned the property back to the developer. To his knowledge, we have not been paying the tax on it since then. He feels that it is not known if the pond is properly built. After a lengthy discussion no action was recommended at this time.

THE NEXT MEETING IS SCHEDULED TO BE JANUARY 24^TH AT FRANCIS TUTTLE IN ROOM

1-1030A (NOTE THE NEW ROOM FOR JANUARY ONLY)

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

September 27, 2005

Board Members Present: Paul Woodson, President, Darrell Carlson, Jeff Hledik, Doug Hopkins, Amir Shadaram, Pete Peters, Ted Lausser, Ron Plant.

Board Members Absent: Becky Swan

After approval of the minutes from the August meeting, Amir presented the Treasurer’s report:

There are 14 or 15 homeowners who have not yet paid their current (2005-2006) dues. It was agreed that we would send a letter reminding them of their responsibility and the possibility of a property lien if the dues are not paid. Total savings and checking account balance $33079.40

All bills due have been paid.

Paul asked if Mr. Dipietra had begun the audit of last year’s books and Amir said he had not.

Old Business: It was agreed that Francis Tuttle would be our permanent meeting location and Paul gave us the schedule that he and the Secretary there had worked out. (attached calendar/schedule of meetings).

Street lighting- The possibility of additional lighting to improve security in the neighborhood was discussed. The costs will be $14.00 per month per light and the installation is free. After reviewing the Oklahoma City ordinance concerning streetlights, it was agreed that we would pursue a petition to see if the City would foot the bill for a portion of the lights. If not, we would still proceed to install those that homeowners were willing to host. It was agreed that the newsletter that Darrell is working on would serve as a questionnaire for those people desiring to “host” a light in their front easement. It was estimated that 8 to 10 additional lights would be needed.

Nuisance letter- The problems of sheds, RV parking, boat and trailers was discussed again. A sample letter will be prepared as well as it being mentioned in the newsletter. It was further agreed that we would pursue uncooperative homeowners even to the point of litigation, if necessary in order to maintain the integrity of the neighborhood.

Digital pictures for website posting is continuing slowly.

The draft of the first issue of the Newsletter was presented and with a few minor suggestions, was approved for completion and distribution.

The date for the Garage Sale was established (November 4&5) and it was agreed that the Association will pay for the newspaper ad and will provide signage at the entrance. The ad will be placed for Thursday, Friday, and Saturday (3-4-5) but each participant is responsible for his/her permit and the payment of sales tax.

Work Day- It was agreed that Saturday, October 15, would be the date for all able bodied persons (and helpers) to meet in the run-off ramp next to Jeff’s house and clear out some of the debris that has piled up there.

Western Lawns- Although there was no estimate from Mr. Hall of Western Lawns concerning the improvement of areas east of the commons area, he did submit a bid in response to Paul’s e-mail. $1500.00 to clean, sod etc the area east of the common area.

New Business: It was agreed that the landscape committee will be responsible for the planting, etc, at the entrance to the addition as opposed to Western Lawns (bid was $300.00)

After the clean out of the debris near Jeff’s house on the 15^th, it is planned to adjourn to the front entrance and do a little work there.

It was decided that Darrell should include in the newsletter a request for suggestions and/or help in planning the Christmas decorations at the front entrance.

The next meeting will be at Francis Tuttle Vo-Tech Center, room 1-1003, at 7:00 p.m. October 25, 2005.

BOARD MEETING SCHEDULE:

October 25, 2005 Room 1-1003

November 22, 2005 Room 1-1003

December (No meeting)

January 24, 2006 Room 1-1030A ** change of location

February 28, 2006 Room 1-1003

March 28, 2006 Room 1-1030A ** change of location

April 25, 2006 Room 1-1003

May 23, 2006 Room 1-1003

June 27, 2006 Room 1-1003

July 25, 2006 Room 1-1003

August 22,, 2006 Room 1-1003

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

August 30, 2005

Attendance: Paul Woodson, President, Amir Shadaram, Pete Peters, Ted Lausser, Darrell Carlson, Jeff Hledik, Becky Swan, Ron Plant, Guest Lorne Hall, Western Lawns.

Absent: Doug Hopkins

Old Business: After the minutes were approved, Lorne Hall from Western Lawns discussed the contract (which had terminated May 31, 2005) and the costs associated with each portion. After a question and answer period during which Mr. Hall was very open and helpful, he indicated that they would be willing to renew the contract at the same rate even though their labor and fuel costs had increased. After a brief discussion, the board agreed and the new contract was signed. The common areas (other than the one by the retention pond, which is included in the contract) will only be mowed when requested by the Board and will be done on a time basis. (Mr. Hall promised to give us an estimate of what it would cost to do some cleanup of the pond area.) The Landscaping committee will handle the planting of flowers and or other greenery. The contract will run from June 1, 2005 to May 31, 2006 and will call for $296.13, per month. His website is westernlawns.com

Treasurer’s Report Amir reported that only 12 homeowners have not submitted their dues. The Total expenses for the month were $922.86 consisting of lawn maintenance, utilities and insurance. The balance in the bank (checking, money market and CD’s is $33476.57 as of August 30, 2005. Since the rates and terms of the CD’s had changed from the last meeting, only one CD for $5,000.00 was taken out at this time.

Cost of additional lighting. Amir reported that the cost for additional lighting for 8 to 10 more street lights would be approximately $1400 to 1500 per year but OG &E would install them for no charge. It was agreed that this information would be included in the newsletter and see who was interested in having a light installed on their property.

Discussion followed concerning the question of a gated community. Paul had received additional information concerning the possible initial costs and they approximated $40,000.00+ not including any permits, approvals, transmitters, water/electrical facility displacement etc. Due to the enormity of the project, the fact that someone would need to be designated to the City for call in emergencies, and the fact that the Association would become responsible for all public lighting and street repair/ maintenance, a motion was made and passed that we DO NOT PURSUE THIS ANY FURTHER.

Ron Plant will e-mail the minutes for April through July to Monty Bates for inclusion on the PHHOA website.

It was decided that before we take pictures of people’s homes and publish on the website, we should ask them first.

It was agreed that per an earlier meeting that a second notice will be sent to those homeowners who are in arrears about October 15. For those who are still outstanding as of November 15, we will submit Liens to the County Clerk.

It was discussed and agreed that a Garage Sale should be held for anyone interested probably in November. The Association will pay for the newspaper ad but each homeowner will be responsible for their own permit and payment of sales tax.

It was discussed again that a newsletter is needed and Sherry Carlson will be glad to handle it since the ladies who volunteered to do it have not done so.

It was brought up that there are some additional sheds and construction done that have not complied with the covenants. If anyone will contact Paul when an infraction is noticed, he will send a letter reminding them of the covenants. Enforcement of the covenants is an ongoing problem.

New Business A notice of a hearing concerning condo construction on the property immediately South of the homes at the entrance the Preston Hills was received and Paul and Ron talked to two of the homeowners in section one who abut the proposed site. A meeting was set up with the developers (Johnston Homes) on Wednesday, August 31, in Hidden Creek where they are currently building.

The Board agreed that condos were preferable to commercial and/or apartments.

A motion was made and passed that all subsequent meetings be held at Francis Tuttle since the accommodations are spacious, quiet, free and handy. The next meeting will be on Tuesday, September 27th at Francis Tuttle at 7:00 p.m.

PS: Subsequent to the meeting, Paul and Ron, along with two homeowners from section 1 met with the developers and reviewed their proposal for development. It is basically a series of individual home in a cluster of four sharing a driveway, with a gated entrance and two gated exits onto Rockwell. The homes will be 1200 to 2400 sq. feet and will sell for $120,000 to 240,000. It was felt that their plan was probably the best possible use for the area at this time to protect the value of the homes in Preston Hills.

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

July 26, 2005

Board Members Present:

Paul Woodson, President, Darrell Carlson, Jeff Hledik, Ron Plant, Becky Swan, Amir Shadaram, Pete Peters.

Board Members Absent:

Doug Hopkins, Ted Lausser (out of town)

Minutes of the previous meeting were approved.

Treasurer’s Report:

Amir reported that the dues were coming in well (73 to date) and that of the three homeowners who owed back dues there were steps taken to bring them into compliance. Three (3) homeowners in phase 1 have submitted dues and several have submitted suggestions in response to our questionnaire, which was included with the invoices. These are summarized later in these minutes. Two of the short term CD’s are coming due in this month and he had suggestions for longer term CD’s in order to obtain a higher rate. The board agreed that the longer term was a good idea and that $10,000.00 should be rolled over immediately and another $5,000.00 in 30 days and another $5,000.00 in 60 days. Monthly bills paid included electricity, and water as well as the Western Lawns. Amir and Pete Peters met with Lorne Hall of Western Lawns in order to find out what areas were covered in the maintenance contract and why the last bill was so high. The common areas are not part of the contract but are done on a once or twice monthly basis for $140.00 each time. He agreed that they would do the common areas one more time in August and then only upon request from a Board member after that. After discussion of the amount of the bill, Mr. Hall agreed to reduce it by $1000.00. Even though the contract has expired, they will continue to operate under the same conditions unless either they or the Association indicates a change is necessary. It was agreed that Western Lawns would discontinue all maintenance of the flowerbeds and plantings. The landscaping committee has agreed to perform this maintenance in order to reduce the cost.

Amir reported that the bank account balances are as follows:

Checking Account 15062.39

Savings Account (MM) 4552.61

CD #3999 3725.83

CD #9000 10069.80

TOTAL $33410.63

Comments From the Questionnaire:

1. Concerns about speeding- (perhaps some signage), remove picket fence from in front of the common area, put a gate at the entrance of the addition, provide more street lights for better lighting (and security), comments for and against a picnic-play area in the commons. Discussion followed concerning these suggestions. Amir will investigate the cost of additional lighting,

2. Paul will write a letter to Mrs. Dougherty who forwarded an e-mail from Dr. Hodgson suggesting the gate and explain some of the problems with it. The board is not currently in favor of a gate due to the scope of the problems associated with it. Such as: how do those persons who are not members of the association (and do not contribute to the costs of the gating) gain access to their homes?, the initial costs of the installation and the maintenance thereof, access to the area of guests, service personnel etc as well as all the approvals from city, fire marshal etc. It was mentioned that it was believed that before the City would approve a closed community it would require the approval of 100% of the homeowners. However, a study will be made to determine what the costs are for installation and maintenance of a gate facility.

3. An area garage sale was discussed and it was felt that it was a good idea for early fall. The association has already purchased a sign, which can be reused, and each homeowner will be responsible for his own permit from the city.

Current Business

Paul asked Amir to contact Mr. DiPietra to see what information is required for the Audit Committee to review.

The boat trailer problem, which was reported in previous meetings, has been resolved.

Paul has contacted Mr. Box’s office, (the attorney -concerning the pond and ownership of the common area) on three occasions and has been unsuccessful in reaching him. He will attempt again on Monday, August 1 when Mr. Box is supposed to be back in town.

A complaint has been received that Mr. Behymer has not yet bricked his shed, in accordance with the covenant rules, and Paul asked that Darrell contact him regarding it.

Paul mentioned that in regard to the weeds along Rockwell that a call to Action Central at 297-2535 will alert the City to the danger of fire and they will mow the easement and bill the property owner for the mowing.

Paul mentioned that Mary Thompson has requested copies of Board minutes since September of 2004. We will attempt to get copies for her. Paul also suggested that perhaps we could post the minutes on the Preston Hills web site. He will contact the webmaster concerning this.

At the conclusion of the meeting, the board adjourned to the Hledik’s back yard to survey the drainage canal, which has some concrete and debris in the south end. It was felt that the committee could correct these problems on a weekend after the weather cools a bit.

The next meeting will be at 7:00 p.m. August 23^rd at Ted Lausser’s, 12825 Knight Hill Rd.

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

June 28, 2005

Members Present: Paul Woodson, Amir Shadaram, Becky Swan, Darrell Carlson, Ron Plant, Ted Lausser ,Jeff Hledik, Guest, Shari Carlson

OLD BUSINESS: Discussion concerning the billings from Western Lawns and what they are responsible for. Paul asked what secondary maintenance was on the current bill and no one knew. Ron Plant indicated that there is a copy in the material from Peggy Marquart. He will find it and bring a copy to the next meeting. He will give Amir a copy to review. It is imperative that whoever does the lawn maintenance work has liability insurance to cover his employees and any damage caused. Darrell said that he would prepare a draft of a contract for maintenance so that we can secure bids from anyone interested in doing the work. In the past some people have expressed an interest in bidding and have not been given the opportunity.

Boat trailer in the driveway. Discussion followed and no response has been received and as of the meeting date the trailer had not been moved. A second complaint has been received and was informed as to the current status. A discussion followed concerning the assessment of fines and it was not found to be feasible due to the inability to collect and other problems.

Has Mr. Behymer bricked his shed like he promised to do? Darrell said that he would check.

TREASURER REPORT: Amir indicated that he had moved $1,000.00 from savings to checking. Balance total $18,474.54

NEW BUSINESS: Paul made a motion that any Board member not serve more than two (2) years in the same office and that every Board member should have a one (1) year sabbatical after his/her three (3) year term. General discussion followed and while most of the board seemed to agree, the motion was tabled for later action.

Discussion followed concerning the status of the Newsletter. Several people volunteered and to date nothing has been done.

Becky said that she has not yet had an opportunity to take pictures of houses for the website. Wwwprestonhills.com

Paul showed a reply from Mr. Ryan regarding the development of the commercial area east of the Albertson’s store.

At the last meeting it was discussed that Mr. Dennis Box had experience with developers and might help us in regard to the pond(s) and common areas and responsibilities with each. Paul will contact Mr. Box and invite him to attend the next meeting. A motion was made and approved that if Mr. Box will give us some free advice we will be happy to receive it. If he needs to charge us for the initial consultation, Paul was authorized to go ahead and invite him if the amount is does not exceed $200.00

NEXT MEETING IS 7:00 p.m. TUESDAY, JULY 26^TH AT JEFF HLEDIK’S HOUSE (12708 Knight Hill Rd)

NOTE: Subsequent to the meeting, Amir met with Western Lawns and it was determined that the Secondary Lawn Maintenance was for the Common Areas. The common areas are not spelled out in the contract. The monthly amount is for the front area only.

PRESTON HILLS HOMEOWNERS ASSOCIATION

MINUTES OF BOARD MEETING

May 24, 2005

Board Members Present:

Paul Woodson, President, Jeff Hledik, Ted Lausser, Pete Peters, Ron Plant, Amir Shadaram, Becky Swan. Guest (City Councilman) Pat Ryan

Board Members Absent: Doug Hopkins, Darrell Carlson

Mr. Ryan was introduced to the board and asked to speak concerning what he had learned about the Common Area, the ponds and who was responsible for maintaining the area. He said that no record was found of a final inspection having been made of the drainage pond but that a letter had been written stating that the drainage pond was in accordance with the approved plan. The north pond is a “wet bottom” pond and is designed to have some water at all times. The south pond (which appears to be partially in/out of the common area) may or may not retain water. While the City probably owns the area beyond our common area, since there is a creek, the U.S. Corps of Engineers must give approval for any building, modification etc there, but they are not responsible for maintenance. He suggested that we contact Mr. Dennis Box, an attorney who is familiar with the laws concerning sub-division work, and ask for his opinion. He said that he would provide Paul with Mr. Box’s telephone number. He was most cordial and said that even though he was unable to provide more information he would be willing to research again if we desired. Mr. Ryan was very accommodating and forthright during the conversation.

After Mr. Ryan left we proceeded with the following agenda:

Review and approval of minutes of the previous meeting:

Treasurer’s Report: Amir presented the Treasurer’s report as follows:

Mid First CD 9000 10,027.56

Mid First CD 8999 3,710.19

Mid First Checking 47.58

Mid First Savings 5,515.88

TOTAL 19301.21

There are no outstanding bills due

It was suggested that some money be moved from the money market (savings) to replenish the checking account. Amir has the authority to do this. Since interest rates on savings and CD’s are so low, CD’s are to be kept in the short term. There are a few homeowners who have not submitted dues and if they do not comply, liens will need to be filed. Paul stated that the bank should not charge us for moving money.

Peggy should have a copy of the Western Lawns contract. In the past they (Western Lawns) has billed us on a monthly basis for a 12^th of the annual cost in order to keep the bills relatively constant.

Paul gave the extra key to the PO box to Ron Plant. Mark has volunteered to pick up our mail since he is there every few days.

Current Business

Boat/trailer complaint at 6600 NW 127^th Paul has received a complaint on this and Ron Plant reviewed the covenants and told him that it did not violate them. However, in another section of the covenant, they were specifically prohibited. (section 4). Jeff said that he knew the name of the homeowner and Paul said he would send a letter reminding them of their covenant responsibilities.

Common area rut repairs. Due to the installation of a new fence at 7000 NW 128^th Terrace, there are ruts and lawn damage to the entrance to the common area. The contractor had agreed with the homeowner to repair any damage done and has put some soil in the ruts nearest the street but did not do anything to repair the rear area. No action will be taken at this time until after a little rain to see if any damage is permanent.

Flyers to persons on Park Hill and Sutton Hill Road. Paul and Darrell distributed flyers asking if the homeowners would be willing to maintain the common area behind their homes to reduce costs to the Association. Most of them said that they already did and one sent a letter covering what they had done to improve their portion. One of the residents asked if the association would sell them the portion behind their house. This was discussed. Since we were not sure that the Association had the authority to sell and how it would be handled if some of the owners did not want to buy, the Common Area should remain a common area. Some discussion followed concerning cleaning of the drainage canals between houses. This is the responsibility of the association.

Landscape purchases Paul stated that he recalled that Darrell had been authorized to buy some items for landscaping if the amount was small. Paul will review this with Darrell and proceed. Darrell had indicated that some type of evergreen foliage would be good. A workday will be scheduled later.

Wildlife in the Area: Paul has attempted several times to contact the licensed furrier to trap the beavers and he finally determined that he is no longer at that number. Paul has talked to a young man in Edmond who has some equipment and might be willing to do some cleanup work for us in the Common Area after the summer is over.

Discussion followed concerning replacing some missing street signs. Jeff said he had the number of the Oklahoma City department responsible for signs and will call for some assistance.

Amir suggested that we investigate putting some playground equipment an/or picnic tables in the area southeast of the dam. It was also suggested that this might encourage the homeowners in section 1 to be more willing to participate in association responsibilities.

The meeting adjourned to Paul’s backyard where we looked at the common area and discussed various suggestions (fencing, trees, playground, etc.).

The next Board meeting will be on June 28th at Becky Swan’s house, 6600 NW 128^th Circle, at 7:00 p.m.